Rebeccah Goldware: We'll go ahead and do introductions and then
Rebeccah Goldware: Brady, if you have anything to say to the group, we can and then break. I'm going to hand it off to Chris He's got a bunch of stuff to cover. So maybe we can go by college and Norco or we're in a valley. Let's go ahead and alpha order.
Noelle Hansen: Moreno Valley.
Sara Nafzgar: Hi, I'm Sarah NASCAR Communication Studies faculty
Jennifer McDaniel: Jennifer McDaniel a partnership director at rainbow Valley.
Noelle Hansen: New all Hanson web applications technician.
We have a student
Rebeccah Goldware: RCC are empty.
Ashley Etchison: Ashley is an Interim Associate Dean ice.
Brady Kerr (he/him): Breaker faculty co chair for this amazing committee.
Ruth Leal: briefly outline multimedia and Marketing Committee co chair or normal college
Rebeccah Goldware: Students from Norco so RCC
Jason Graham: Isn't ground.
Jason Graham: Fine Arts.
Jason Graham: Programs like all ago
Thea Quigley: Yeah, and the Interim Associate Dean of Faculty at RC.
Chie Ishihara: And GA Ishihara I'm a faculty from business.
Phillisha Kimbles: Alisa kimball's student Psychology major
Rebeccah Goldware: And thank you, district.
Chris Clarke: Although I'm Chris Clark, I'm the executive director of external relations and communications.
M Knight: Mark Knight.
M Knight: Marketing and Creative Services at the district.
Peggy Lomas: And Peggy lameness Public Affairs Officer at the district in RCC
Diana Meza: An amazing Public Affairs Officer for Norco College at our CCD
rschmidt: And Robert Schmid Public Affairs Officer.
Rebeccah Goldware: Awesome. Thank you, a FREE. Do you have anything
Brady Kerr (he/him): Happy holidays.
Chie Ishihara: To all of us.
Rebeccah Goldware: Yeah.
Brady Kerr (he/him): No I don't actually have any specific
Rebeccah Goldware: That's okay. I'm sure we're getting our conversation.
Rebeccah Goldware: This is mainly the Chris show. So he's used to interruptions, because I do it. So if you have questions, comments, go ahead and jump in, but Chris, go ahead and let's get started. Alright.
Chris Clarke: I'm going to share my screen. First thing we're going to go over
Chris Clarke: I know we've seen this now twice. So this will be the third time that we're reviewing the RCC the brand guide.
Chris Clarke: And hopefully when we're done reviewing this right now, we will
Chris Clarke: Be voting to either put push this forward.
Chris Clarke: Or hold it back for further changes, but I'm hoping that we can get this push forward. So we can go through the approval process at the district and
Chris Clarke: Be able to present it to the board in if
Chris Clarke: If all goes well we present to the board in March or April disappointed because it has to go through
Chris Clarke: To other committees before it gets there.
Chris Clarke: So if everybody can see
Chris Clarke: This is the brand guide.
Chris Clarke: And with your input. We've updated the brand identity, the brand positioning statement.
Chris Clarke: Most of these I'm assuming that since we went through it last time I won't go through all the detail on it. But if you have questions, just raise your hand or or say stop Chris and we can look at something individually.
Chris Clarke: I'll point out any changes that we've made them so then we go to the primary logos. We have the primary horizontal logos vertical logos. The monogrammed
Chris Clarke: And
Chris Clarke: We have the altar logos.
Chris Clarke: This is with the college names underneath. Then we have the varsity level with the college logos.
Chris Clarke: In a vertical or a more vertical
Chris Clarke: With our logos and service their names.
Chris Clarke: And then we have the alternate logo or the postage stamp version that we're not recommending any longer.
Chris Clarke: But it still exists in on
Chris Clarke: Certain publications that we don't necessarily want to change at this point. So that one's there but for new publications, we would recommend that. And we have the CO branded logos.
Chris Clarke: Showing either the monogram with the name of the department or division or the
Chris Clarke: Full RCC logo and then the name of the department alone.
Chris Clarke: We also have some branded logos. These are three examples that giving week the P tech some brand new logos just created.
Chris Clarke: So this one just has the monogram and this one has the full logo and this one is that
Chris Clarke: Those are just examples.
Chris Clarke: Really
Chie Ishihara: Chris, I have a question.
Yes.
Chie Ishihara: Do we know when and what type of logos are preferred to be used. So if it were a written document. But if it's a certain type of written document which ones are more preferred versus if you were to make a banner, which ones more preferred, etc.
Chris Clarke: Yes, we put rules on, for example, the steel.
Chris Clarke: Is only supposed to be preserved for ceremonial purposes commencement official communications from the Chancellor Board of Trustees.
Chris Clarke: So that's the rule on that as a
Chris Clarke: In general,
Chris Clarke: These are the primary logos that should be used.
Chris Clarke: On documents letterhead.
Chris Clarke: Business cards.
Chris Clarke: And remember, in addition to this guide. We're also creating a toolbox and the toolbox will be online and it will have
Chris Clarke: GPS versions in JPEG versions or
Chris Clarke: Whatever versions, we want to use on their of each of the Logos will also have examples of the Google logo is being used for
Chris Clarke: letterhead or business cards for
Chris Clarke: Zoom backgrounds PowerPoint presentations.
Chris Clarke: We have several different iterations that we're working on with
Chris Clarke: Us.
Peggy Lomas: So Chris, are you saying that we get to choose which means we can choose based on whatever we're working on which fits best
Chris Clarke: On these primary Legos. Yes.
Peggy Lomas: Question is, and maybe it's there. So on the primary logos. They don't have the college names. That's an alternate logo.
Chris Clarke: If, if you're considered an alternate logo anytime, though, but it's including the college. Is it true or false names.
Peggy Lomas: So again, it's up to us to decide whether or not we want to use certain you telling us that the primary is what we should use all the time and on special occasions and guess I'm there.
Chris Clarke: Right now.
Peggy Lomas: I'm just, I guess I'm a little confused. She brought something up that made me think about that.
Peggy Lomas: So this is our number one choice as the primary logos and then only when we need to use the ones with the names. We go to the alternate ones.
Chris Clarke: My understanding, and again, this is a group decision, but my understanding is that if it's a district publication, that's just for the district as a
Chris Clarke: As a district entity, then you would use the primary logo. If you're doing the communication that is from a college or colleges that would also want to include the district older than you could use one of the alternate logos with the colleges
Chris Clarke: That answer your question.
Rebeccah Goldware: I keep saying example.
Peggy Lomas: I'm I know there's. I mean, I would say even just the annual report.
Peggy Lomas: Mm hmm. If you didn't, and the way I look at it. He's saying to us. The primary the annual report would not have the college names on it.
Rebeccah Goldware: It would. It would, because it's it's meant for college engagement and trying to find figure out. We've got a I've got a district pen, but
Peggy Lomas: What would, what would be something that would not have college Association, Rebecca.
Peggy Lomas: I guess would be the opposite.
Rebeccah Goldware: Centennial plaza celebration.
Sir,
Rebeccah Goldware: Right.
Rebeccah Goldware: Right, like it's
Rebeccah Goldware: To your point, it seems like the word alternate means we won't use it. But the majority of the things that we do our college directed. SO WE'LL LIKELY use what we got nomenclature for alternate logo.
Peggy Lomas: I guess my, my, my suggestion would be those alternate logos would be also included in the primary I guess my concern is that alternate means like secondary only used on special occasions when it sounds to me that can be part of the rotation of the ones that we can select from.
Peggy Lomas: That's just a thought.
Rebeccah Goldware: Anyone else
M Knight: I can
M Knight: Do a couple
M Knight: A couple of examples. Peggy would be
M Knight: For social media, if we were putting images from social media. There are times where, because of size and or be just because of the the content just the, the district name without the college names is more appropriate just visually and also for whatever it's being communicated
M Knight: Also, when we're doing
M Knight: A either a publication or something that already has all three college logos, it would it would be most appropriate to not have the district logo with the college names under it.
M Knight: Those are some examples of what we consider you know primary the use of those what we're considering primary logos.
Noelle Hansen: Would it be more clear if not only were there context for where the logos that include the colleges were appropriate so in
Noelle Hansen: publications that involve college like statistics from the colleges or for for those audiences or referencing the college's
Noelle Hansen: Those alternate logos could be used and then separating out the bench logo in particular because that may be adding some confusion that saying, Okay, well, this is something we don't recommend, but it's putting the same grouping.
Noelle Hansen: So maybe say outdated logo or logos that aren't recommended or you know as needed. So it's something that takes it out of that group, so they know that the alternate logos aren't
Noelle Hansen: Aren't with that, you know, not recommended.
Brady Kerr (he/him): I don't understand why we have a benched logo there in the first place. If you're not supposed to use it shouldn't use it. Get rid of it.
Jason Graham: His grandfather. So things that have already
Jason Graham: Incorporated, that can be
Ruth Leal: Maybe could be cross it out then. And so that it's clear that it's not to be used anymore just kind of like cross out
M Knight: It's not, it's not meant to be removed or not used. It's just one that we're we're recommending using other versions that was it's more of a historic one that we're not we're not at the point where
M Knight: It, it can't be used any further. It's just that it, it's still in circulation. It's still available.
M Knight: It's just one that we don't recommend at this time.
Ruth Leal: So you're trying to phase it out and say, oh,
Rebeccah Goldware: It's not being printed anymore.
Brady Kerr (he/him): That makes sense, then, okay.
Ruth Leal: I think that that I understand better now.
Brady Kerr (he/him): We
Peggy Lomas: Are CCS and we use the term non conforming identity marks and so maybe that could be something that's non conforming that's not necessarily not recommended but doesn't conform to our standards.
Brady Kerr (he/him): I, I would recommend taking out the word alternate
Brady Kerr (he/him): And just maybe replacing that with previously used or something that let you know that it's grandfathered in, like you said, Jason, but it's it's not part of the gig anymore.
Jason Graham: Owners using older alternate for all the district college heading. So it seems like it's a nomenclature problem.
Rebeccah Goldware: Why don't we create alternate low base to college like joint college that they change the word because we still need to utilize all of this. Yes. Yeah. So it seems like the header is our problem.
Jason Graham: District global, local school
Jason Graham: District logos or something from college logos.
Ruth Leal: Just be the primary logos with college logos primary logo with college logos colleges or something, just simple that says this is the primary logo, but it includes the the colleges
Chie Ishihara: Oh, sorry for the
Four.
Rebeccah Goldware: Criteria.
Chie Ishihara: Oh, so for the locals with the colleges
Chie Ishihara: Which one should we emphasize more and if all the colleges are right now working on their own branding and they're working hard to get there, the logos.
Chie Ishihara: Disseminated isn't it better if I have a choice. I would always use the one with their logos, instead of just the name. So with that, with that individually with those individual colleges goals. How do we know when to use the one with the logo and then and just the names, print it out.
Brady Kerr (he/him): For me it comes down to a taste thing where there's so many different colors, right, we've got the orange the aqua the maroon they don't look good together. Yes, we're together, but they don't look good on everything. And so it would make sense to just use the wording.
Brady Kerr (he/him): For the color story of whatever you're producing
Chie Ishihara: Do we have even a choice for the treatment of these colored
Chie Ishihara: Individual school logos to be either black and white or blue to adhere to the RCC D blue so that you know a little bit more together.
Rebeccah Goldware: Know the colleges have colors, long before we existed as a district.
Rebeccah Goldware: Like that, that, that ship has sailed and
Rebeccah Goldware: So getting any level of coordination amongst the three in terms of how the colors interact together. Yeah, that's, I will tell you, structurally I
Rebeccah Goldware: Chris mark and the team us what fits what looks good to British point in terms of taste and we do use the what I would call the 44 names and regularly with the logos in there. Um,
Rebeccah Goldware: But, you know, that also doesn't put well on a
Rebeccah Goldware: On a tablecloth.
Rebeccah Goldware: Right.
So,
Jennifer McDaniel: Rebecca, all of them do have the white approved, though. Correct.
Jennifer McDaniel: So I don't know if we did white
Rebeccah Goldware: Well, all, all of these technically none of these are approved.
Rebeccah Goldware: So that's part of the structure that we're going through. I know many structures have gone through the colleges, but we're just part of this is going all the way through, so that we have something at the board level that's been validated and but all of these are what have been used.
Rebeccah Goldware: And mark or any other peers can correct me. But all of these are pre me they're easily four or five years old.
Rebeccah Goldware: Is there anything that's newer than that.
Jennifer McDaniel: Well, and even at that the their colleges are rebranding the websites, but their logos are still virtually staying the same.
Correct.
Chie Ishihara: I just thought it would be a waste. Since each of the schools are really putting forth their branding to not eat. Take advantage of their effort and you know show their, their logos in as many occasions as possible because even as I'm. Oh, sorry. So even if it no
Rebeccah Goldware: I think structurally we do
Chris Clarke: Well, and my
Chris Clarke: Colleges. One thing to remember is when we do a often when we do a district publication, like the annual report will show the district logo, but will also show each of the three college
Chris Clarke: Separately, right. So they might go down the side or they might be in different places throughout the book.
Chris Clarke: Just depending on the on the item. You might also just put the district logo in the bottom corner but have the
Chris Clarke: The flyer, whatever it is, the
Chris Clarke: With the with the college logo at the top center right see that top center the college logo and then you'd have the bottom just the district level.
Chris Clarke: If you're doing a college brochure or something, you don't necessarily want all the other colleges listed, but you would want the district so
Chris Clarke: I think they each have their purposes and the designers have been very since we have a long established
Chris Clarke: Usage with us. I think we're
Chris Clarke: Not trying to recreate something I would agree with instead of calling it alternate logo with the populace page. We can call it primary levels, including colleges
Chris Clarke: And then we already have the RCC logo with college logos and then the order logo vertical, we can say a previous leave us
Chris Clarke: Previous they use logo and then benchmark recommended
Brady Kerr (he/him): That's what I was suggesting just previously used
Chris Clarke: So we can make those two changes, and I don't think
Chris Clarke: Those two things is a pretty easy to make and it doesn't work, our efforts to get this approved.
Chris Clarke: We have those two changes.
Noelle Hansen: I think the only recommendation I would make would be for the RCC logo with college logos is to include a black version fullback all of the colleges have a full black logo that is approved to us so
Noelle Hansen: You know having a full block version and not just white on a dark background would probably be an alternative if people want to feature all three logos.
Brady Kerr (he/him): I agree with that. Noel. Yes.
Chris Clarke: Okay.
Chris Clarke: We can add that
Noelle Hansen: Will make the colors less scary.
Rebeccah Goldware: It does. It'll. It'll look really good on the table cloth, you
Ruth Leal: Are you wondering table cloth. See, Rebecca.
Rebeccah Goldware: No, no, but it does seem to be a topic of conversation so
Chris Clarke: All right.
Chris Clarke: He's the co branded logo is that whether it was there any more discussion on these
Chris Clarke: Are the sub branded logos.
rschmidt: I have, I have one question. When did RCC de get a given week
rschmidt: We haven't had district hasn't had a given week
Chris Clarke: The foundation is to create that at the same time, we created the ones for each college
Chris Clarke: Oh, can't really don't know if they ever used it so
Chris Clarke: These are just examples.
rschmidt: I'm not sure it's a good example. When you haven't actually held such an event.
rschmidt: When it make more sense to put the college given week logos.
Rebeccah Goldware: And you'd have to have three this way. There's one.
Rebeccah Goldware: Colleges are all listed underneath giving week
rschmidt: That's not the logo. We used for giving weeks.
Rebeccah Goldware: I know, because all the colleges had their own Atlanta could use this logo by us just putting the foundation name instead of our CCD
Rebeccah Goldware: And I think she did use it. Chris, I feel like want to use day a joint
Rebeccah Goldware: Maybe she didn't maybe show me send them out.
Chris Clarke: I'm not aware of or using that it was just one of the ones that she asked the sport.
Chris Clarke: And
Chris Clarke: We can take that one out. If it's not a good example of how you would co brand and sub brand and logo. I don't know that it's
Chris Clarke: Doesn't bother me that it hasn't been used. It's just an example of how you would do a sub branded logo.
Brady Kerr (he/him): One small suggestion that I would have would be that bottom on it's all black. Are we trying to represent that you could do all black to or should that also be the blue and gold.
Chris Clarke: It can, it can be all black.
Brady Kerr (he/him): And so that's that's an example of that, for instance, okay.
Brady Kerr (he/him): I guess another option here it and we might be beating a dead horse, but you could also do the white with the blue background, just to show the alternate version as well.
Brady Kerr (he/him): But I don't think we're going to please everybody all the time anyway.
Jason Graham: What I was some branding because
Jason Graham: You're just sticking RCC on somebody else's mobile. Correct. So, forcing them into something, you know, by creating the white or blue
That's more specifically the district logo and not to the real brand. Does that make sense.
Brady Kerr (he/him): This is for the district, though.
Noelle Hansen: Maybe know that color black and white version will be available.
Not
Brady Kerr (he/him): Like maybe just a disclaimer.
Okay.
Chris Clarke: So we'll either add a white version, or will add
Chris Clarke: verbiage that says black or white.
M Knight: Well, in one one note, you want to make on these are one offs. So they may not necessarily require a white version or or any alternate this this. These are typically ones that are done for a specific purpose or a specific event or in P tak a
M Knight: Component of something that is tied to the district.
Brady Kerr (he/him): Are you saying then that potentially the way they designed it, they already know what background, they're going to use
M Knight: That that's possible, yes it there, it, it's possible that different variations could be
M Knight: Created but not that may not be the norm, it may just be every since every single one is going to be kind of unique and specific it I think just leaving it up to the the design team as to how to implement it is probably the best approach.
Noelle Hansen: Though it is simple rephrasing of, you know, as long as the integrity of our CD logo, maybe padding and colors would be fine.
Chris Clarke: And it's colors.
Noelle Hansen: And approved color palette.
Rebeccah Goldware: Say no outside. Say it again.
Noelle Hansen: And so that that statement says, you know, the RCC primary logo or monogram may be used as a sub branded component of another logo as long as the integrity of the RCD logo.
Noelle Hansen: Is always maintained. So maybe just have our CCD logo and approved color palette so they can do you know whatever treatment they want as long as it falls within the guidelines, how that logo can be used. And that's a lot more open ended.
Chris Clarke: Yeah, I like that.
Brady Kerr (he/him): I like that to
Chie Ishihara: Do we have any of those
Chie Ishihara: The like the Pantone number somewhere on here.
Chris Clarke: Yes. Oh.
Rebeccah Goldware: I mean, is that all of the colleges will have their version of this and they have a break down even further.
Chris Clarke: Okay, so we're going to add in the language that Noel suggested and approve color palette there after the logo in that paragraph under some branded logos.
Chris Clarke: And we have the official feel
Chris Clarke: The color palette.
Chris Clarke: And it's supporting towards
Chris Clarke: This was changed from the first version that we had. We had a lot more
Chris Clarke: We showed every single color.
Rebeccah Goldware: Chris I'm saying it's because I can't see things, um,
Rebeccah Goldware: Do we reference the colleges
Rebeccah Goldware: And guide in here or their colors, and if not, what are the thoughts on us.
Rebeccah Goldware: Referencing them here and I'm thinking specifically the colors, maybe not. Some of the other things but
Rebeccah Goldware: What was the group thing.
Chie Ishihara: I like that idea.
Brady Kerr (he/him): I feel like the district is an umbrella that stands on its own, personally, and then the college is have their own individual branding. This is his district period.
Rebeccah Goldware: So I agree with you, my, my thought here is I don't have linkages to any of the other color. So that's the only reason I hesitated. I don't have the Burgundy's I don't have the fans the turquoise, I don't have any of those
Brady Kerr (he/him): Because
Rebeccah Goldware: There's so much history.
Brady Kerr (he/him): Level. Right.
Brady Kerr (he/him): They shouldn't be used on the
Rebeccah Goldware: Day.
Brady Kerr (he/him): We co brand. So maybe it's
Brady Kerr (he/him): Just maybe it's just those key.
Brady Kerr (he/him): three colors. The, the burgundy the Aqua.
Brady Kerr (he/him): And the orange.
Brady Kerr (he/him): And it's just here's access to. If you're incorporating that color years college specific
Brady Kerr (he/him): Because then with Norco College, for instance, we've got 20 ish approved colors right Ruth.
Rebeccah Goldware: So structurally and I want to make sure that because this document is going to be a use to the people who work in and around it. So the
Rebeccah Goldware: Marks team. And frankly, some of the folks that design things at the colleges so if centrally graphic, I guess, what if what if Norco changes something or NBC changes something but doesn't take it all the way up.
Ruth Leal: Thinking, Rebecca. What you may be able to do just kind of like what you did with Noel suggestion before maybe in this area, you can reference
Ruth Leal: To to look at the other all three colleges style guides for their color palettes and so maybe it's just something like that because you don't want to start putting in
Ruth Leal: Our color palettes, because then that impacts your, your guide is you're right right changes. It changes, but you can reference that that's where they can go to get that
Brady Kerr (he/him): I wouldn't do hyperlinks.
M Knight: Reference it
M Knight: Like, I agree with Ruth.
M Knight: If if Moreno Valley wants to change their color and they go through that process. I don't want to have to change this document.
M Knight: If all we're just saying is, please reference the college's
M Knight: Approved brand guide for for official colors.
Ruth Leal: And he can perfect statement.
Jason Graham: And I thought we had agreed on something like that, at the last meeting, maybe not.
Jason Graham: I saw somewhere, towards the end of the document to reference the individual colleges documents for for additional graphical colors.
Rebeccah Goldware: Maybe Chris
Rebeccah Goldware: If not, let's make sure it finds its space, either in the narrative and and then a couple of places like in on this page so that when all of us aren't here somebody else can still pick us up and go, oh, there's like a whole other set of colors we should be looking at to
Chris Clarke: That I think we can put a sentence at the bottom. This is called college specific colors can be found in these poses brand guide.
Rebeccah Goldware: It'd be great if we can have them linked like Brady suggested, because then it's
Rebeccah Goldware: It's easy to find. But at the very least, in general thought, is this going to be will those be part of the toolkit or no.
M Knight: Yes, say, well,
Rebeccah Goldware: Thank you, Mark.
Chris Clarke: Enough to put in that sentence.
Brady Kerr (he/him): Well, it's not just the sentence. It's the hyperlinks.
Ruth Leal: Eventually the hyperlinks right because they're not already yet so you know
M Knight: I'm. Can we can we get the college is not to change them.
Brady Kerr (he/him): That's my thought. Yeah.
Ruth Leal: I think you can have a hyperlink on a page that knows that that's the location where if the college for to update it. I think that should be agreed upon that that would be where we would place any updated versions. But we wouldn't
Ruth Leal: So that you wouldn't have a broken hyperlink know
M Knight: Maybe just went through that process and every, every single URL changed when they, when they updated their sites.
Ruth Leal: Maybe they're not in the document Brady and I know I hate to say that, but maybe we just need to reference the page where you can district strategic community.
Ruth Leal: Communication page and then maybe that's the page where the hyperlinks are located.
Rebeccah Goldware: It's gonna be fine, because we're going to look at this document once a year. Okay.
Ruth Leal: Whatever works for you guys.
Rebeccah Goldware: Well, we'll, we'll figure it out. Okay.
Chris Clarke: We do want to add the hyper
Rebeccah Goldware: Yeah.
Okay.
Rebeccah Goldware: Is at the end of the day, we're probably gonna. This is probably going to live on us on a page on the website and that page can also have the hyperlinks.
Chris Clarke: Typography
Brady Kerr (he/him): Question about this Chris the text for presenting each of the thoughts, is that the color at 80% as opposed to 100% and, if so, is that on purpose.
M Knight: I, I honestly i can't i i don't have that document in front of me. So I don't know, I believe it was at 100% but it could just be
Brady Kerr (he/him): It's, it's totally not a big deal. I'm just looking at it now. I'm like, wait, that's not the RCC the color that you know like this is an alternate
M Knight: Oh, you mean the blue. Are you talking about the blue.
M Knight: The blue. That is the one of the alternate colors if if you go back up.
Brady Kerr (he/him): It's 80% and that's on purpose is all I was asking.
M Knight: No, it's the I believe it's the sky color, it's not
Brady Kerr (he/him): Oh I see, I see.
M Knight: It, it's one of the supporting colors that we've identified in the previous page. Gotcha.
Chris Clarke: The only
Chris Clarke: Disclaimer. I would say the funds on on this page or recommended doesn't mean that those are the only ones who can use
Brady Kerr (he/him): So what does that do to your people that are less tasteful
Rebeccah Goldware: It is going to do nothing in the college's specifically tell people on their signature blocks. How many fonts and colors to put in their documents but on documents that go out and that are reviewed by humans before they are sent out to the populace, then
Rebeccah Goldware: We would have to
Rebeccah Goldware: We need to think about how many fonts go into a document and
Rebeccah Goldware: That has
Brady Kerr (he/him): Not nice.
Rebeccah Goldware: Yeah, that's not addressed here and I'll be I'll be frank, there are some people who send out emails and their signature block has like four or five different fonts and four or five different colors and while it's pretty
Rebeccah Goldware: It's a, it's pretty distracting and we need to be thoughtful about the communications that we send out
Rebeccah Goldware: So that's, that's really where this comes every for me comes from. And I don't know how to limit people other than we could do it through the production side. Once this is
Rebeccah Goldware: Approved and say no, your fire can't have 15 fonts and colors on it. And no, you can't use the Simpsons, because we don't have rights to use that and right we can lay out some of those things.
Rebeccah Goldware: But other. I don't know how there's there's no enforcement mechanism, unless you all know of something that I don't know.
Chris Clarke: Well, plus you have the
Chris Clarke: I mean, we only have one sin, we only have one Sarah font shown your take on
Chris Clarke: And so that when Sarah phone doesn't match. That's what we're doing.
Rebeccah Goldware: I think we're more concerned with the other thousand or so and individuals that
Rebeccah Goldware: erupting have a.at RCC d.edu or something. Their
Rebeccah Goldware: Address.
And they
Noelle Hansen: Just have a recommendation for we recommend that you have
Noelle Hansen: One headline font and one you know body font for the both of you.
Rebeccah Goldware: Know, specifically, there's a right there faculty that send out things via the all list serves
Noelle Hansen: On
Noelle Hansen: So excited
Rebeccah Goldware: I'm so excited to get to that conversation and. But how, how would
Rebeccah Goldware: Through the colleges. I mean, thinking about where you and really from the PA O set. How would you, how could we brace you to say hey staff person X faculty person why
Rebeccah Goldware: Can you update your signature block.
Noelle Hansen: I mean, just having a document that we can
Noelle Hansen: You know what to eat to serves that purpose. So if I get flyers and and I know that Robert hasn't reviewed them. I'm like, well, this does not fit district writing style, you need to go have it reviewed, because I'm not sending this out, it's frankly not not okay.
Ruth Leal: Having guidelines is is good because I think
Ruth Leal: It's one thing for items that we're creating and I think you're right, Rebecca, if somebody's sending something to the print shop, they're looking at it and they're going to correct a lot of that anyway.
Ruth Leal: So that's not really where you're you're needing to have something like that. But, you know, so if it's something that's outside of that, but those of us that are designing we already know.
Ruth Leal: So we're going to follow the guidelines, which I think are are good to have there and. But when you start venturing into the other side of the house. I think if we that that's that can be a little touch here and and telling people
Ruth Leal: Their signature. I think everything has to be maybe more of here's guidelines and showing how and then educating and then trying to, you know, share. Oh, here's our here's our
Ruth Leal: The style guide and here's, you know, this is what we recommend. It helped me a lot of people are willing to, oh, I didn't know that. Or, thank you for helping and so
Ruth Leal: I like to do it more as opposed to not punishment but you know the positive reinforcement of how we can encourage people to follow the guidelines without
Ruth Leal: Acting like we're gonna they're going to get a demerit. It's like, I think it, you know, the more that we we provide the information help educate i think is helpful.
Ruth Leal: I agree with you. I think
Ruth Leal: I'm can do that.
Brady Kerr (he/him): I have an issue, I go back and forth because my brain works more clean but I don't want to take individuality away, either. So there is a struggle there was like this is how I choose to express myself.
Brady Kerr (he/him): And we don't we don't want to take that away, necessarily. So I think the idea that you're saying, Ruth with here's what we'd love for you to do if you could
Brady Kerr (he/him): But we understand that you are an individual
Jason Graham: Well how craziness make things like templates available not everybody's creating that it really is a graphic designer know some people are sitting down, creating documents and such.
Jason Graham: They're just doing whatever. But if we made templates available to have things kind of sort of laid out any signature template for people to download
Jason Graham: That
Brady Kerr (he/him): We're doing Norco yeah
Ruth Leal: That's what we're doing. And I think that's probably Jason, the best way because you're right. Those that don't have the ability to create that probably helps them the most. I don't think people mean to squeeze logos and things like that. They just don't know how to do it.
Ruth Leal: And if you provide them templates. I think that makes it the easiest way possible. But there are a lot of people they they recognize that they aren't creative and then they just put a
Ruth Leal: Ticket into production printing to say here. Can you create this for me. And I think a lot of people do take advantage of Creative Services to say help
Ruth Leal: So, you know, again, I think guidelines encouragement and then templates would be great.
Rebeccah Goldware: I think that's, in theory, what the toolkit is meaning to provide. So I do want to let Chris get back to this because I do want to go through these other topics but I'm
Rebeccah Goldware: The. One of the things that I'd like this group to think about specifically at your colleges is
Rebeccah Goldware: On this topic as things are getting created. Is there a process in which things go through and get approved or does it just land on Noel's desk and it says, Put this on social media.
Rebeccah Goldware: Because that's part of where the structure of flyers like I get signature blocks, people can do their own. I like to change my
Rebeccah Goldware: Quote, everyone smile because do people notice and right but these other things that are coming through the suppliers that are coming through and I anticipate as we come back in person that will increase, but even digital fires.
Rebeccah Goldware: They're not necessarily being produced in one single place, which means people are creating them without structure without
Rebeccah Goldware: An approval mechanism for lack of a better phrase, does it go through a department is is it structurally set up that way and and that's not something for the district to
Rebeccah Goldware: You know, implement at the college is not something for the college's to decide. Yes, it's important we want to do this, the district could say you should, because it's a good idea to have a group of knowledgeable people review things
Rebeccah Goldware: But that's something that collectively as and I say that because I I'm finally cleaning out things that I just brought home from March and and
Rebeccah Goldware: I never got a chance to dig into it, but on January 29 there was a rebel message from
Rebeccah Goldware: Public health, Renee. And then on the 28th. There was another one. And on the 29th from NBC from envy all went out and then a different one came out from Sue turkomen two days later, and then a different one came out from normal. They were all on posted. And they all said something different.
Rebeccah Goldware: And that came out to faculty and staff around the colleges and all they all said basically the same thing.
Rebeccah Goldware: But they were all different
Rebeccah Goldware: And multiple messages from the same institution with not conflicting but just different. And lots of information WERE OVERWHELMING people
Rebeccah Goldware: Through our list serves through our events through and we're trying to get messages out and they're not hearing us
Rebeccah Goldware: And part of it is because we're overlaying our own messages on top of each other. So that's something that I posit to the colleges for something we can continue to discuss and think about, but it goes back to
Rebeccah Goldware: The style guides and frankly the typography and everything. Everything else we're talking about
Jennifer McDaniel: So Rebecca touch on that a little bit. I think there's some regulations and some expectations. But as far as anything being 100% standard, I wouldn't say there's a specific thing.
Jennifer McDaniel: So like for flyers, especially in the CTE department and Moreno valley. It is very clear. Nothing goes out until Robert has
Jennifer McDaniel: reviewed and approved it so that as far as flyers go but as far as overall correspondence. I don't know what the regulations are with that. But for flyers, there is an approval process for that. And it's very, very clear. It has been very clear.
Jennifer McDaniel: I could not
Rebeccah Goldware: Play playing playing devil's advocate in December of 18 that process didn't exist. It was not clear. It was not clear in May of 19 when I got here and I'm super glad to hear that it's clear. I don't 100% I'm glad you're clear on and I'm not 100% everybody else's but
Jennifer McDaniel: Right, and I speak for the CTE department, but for the CTF they they have made sure that that is specified. But as far as overall correspondence
Jennifer McDaniel: You know those are going on at different levels and different departments and so um I think that should definitely be addressed because it was looking back, it was very, very confusing.
Noelle Hansen: At it at Moreno Valley College has the benefit of having a dedicated designers as well. So Veronica Valdez does all
Noelle Hansen: 99% of their marketing collateral. So there's consistency among what is produced, which makes it easier, she's aware of the district writing sales.
Noelle Hansen: Aware of the district guidelines aware of branding guidelines and when it goes to Robert there's a lot less to change.
Noelle Hansen: That's not true when it comes to faculty sending in their own flyers or wanting to advertise their class and there's there's a limit to say, you know what I don't like your design. I don't think it reflects the college
Noelle Hansen: I can't send it out because you know what battle. Are you going to fight. Are you going to alienate them or you just want to say okay well please fix this text, so it conforms to our writing style guidelines, then use the logo correctly here. And then we have to roll with it.
Ruth Leal: Yeah, I think that's why we're moving more towards templates and things like that. Because if you feel like if we provide them the tools. So I kind of like Chris your toolkit. I think that idea works.
Ruth Leal: Better plus two. I think it can be very challenging if we're also delaying a lot of times
Ruth Leal: Especially with faculty if they send you a flyer to put out, it's because you know it's probably something. The next day, and it's it's not like it's three months in advance and you have time to do that. And so that's the other thing you know you can't bog it down.
Rebeccah Goldware: We can't. We
Rebeccah Goldware: can't continue to promote bad behavior. So
Ruth Leal: Well in but that's why we've got to do more education up front.
Ruth Leal: provide more information and help them and then again if we provide templates and easy things where they just have to change the text, the logos are already there. The colors are there.
Ruth Leal: And the fonts are already in place. I'll just change your text and then all of a sudden we're making it easier for them to to be in line with what we want, as opposed to
Ruth Leal: Trying to do it. The you know you're denied way, kind of in the, the, the, the way that
Ruth Leal: It has, you know, must be because I think we're just going to get pushed back, especially from faculty. We're going to get pushed back
Ruth Leal: And then it becomes the, you know, this is a big long conversation and I definitely think it's worth having. But I think we should look at ways we can assist those that are creating and
Ruth Leal: To to follow within the guidelines.
Thea Quigley: If we had just the library of templates that would be world changing because I think we also have to look at the capacity
Thea Quigley: You know, we only have so many graphic designers in our, in our colleges and district and tourists point. I think so many times you know we're creating this flyer because you know
Thea Quigley: Things are last minute and things came up and we realize that, you know, we actually didn't have a piece or whatever. And I know that there would be a lot of people would be very appreciative of this
Chris Clarke: You know, this is a really this is a really good discussion for us to have, I think, for the
Chris Clarke: For the district. I'm comfortable with these poor fonts is recommended funds, when we talk about specific college documents and things it
Chris Clarke: Becomes there's a lot more variety and but i but i think each college needs to carefully consider which funds they recommend
Chris Clarke: And then there has to be an education process, we have to. And I like the idea of us being educators, rather than gatekeepers.
Chris Clarke: You know, as far as how we view ourselves. This is, this is how we can help you to make this a more effective flyer browse and don't please go back and change it to
Chris Clarke: That font.
Noelle Hansen: Has there been any consideration as far as you have these four recommended fonts, three of which are paid for.
Noelle Hansen: Any consideration to distribution. So if someone wants to, hey, I want to make a flyer and I'm trying to file, follow your guidelines, but I don't have these funds.
Noelle Hansen: Have you given thought to that. Have you like. Is there any thought to mentioning how you can get hold of these with proper license because some of them aren't free
Brady Kerr (he/him): Or Norco College, we have
Brady Kerr (he/him): provided them for them.
Noelle Hansen: Okay, so, so there's an IT component as far as making sure they're installed on district devices.
Brady Kerr (he/him): No, not, not that they're installed, but they're available for download.
Ashley Etchison: The packages are on the site to download
Chris Clarke: Okay yeah yeah means everything in our toolbox.
Brady Kerr (he/him): You make a great point, though, about them not being free like beavis news not free.
Noelle Hansen: To get the correct license.
Brady Kerr (he/him): But once you've got it.
Brady Kerr (he/him): If you're able to, are we cheating could be a question if we're making it available. We bought it once or whatever. And now we're making it available to everybody, or we'd like doing something wrong.
Noelle Hansen: That's my concern is because fonts have very specific licenses, as far as installs and users.
Brady Kerr (he/him): Though, you're totally right.
Noelle Hansen: So it's something to look into and to understand, like, how can we distribute these fonts. If we need to make them available if they need to be limited to designers, like, hey, if you want it consistent send it through printing and graphics. If
Noelle Hansen: Else you know you have to follow these guidelines or here are free alternatives that are already installed on your machines.
Brady Kerr (he/him): No. Well, you're amazing.
Thanks.
Rebeccah Goldware: Yeah, Christian need to look into all that stuff that she just said.
Noelle Hansen: Sorry for making more work.
Rebeccah Goldware: It's something we should move on to the next page.
Rebeccah Goldware: Yeah.
Chris Clarke: We can address that in your toolbox.
Chris Clarke: But I think you make an excellent point.
Chris Clarke: Then we have examples of correct usage.
Chris Clarke: Misuse
Chris Clarke: We thought about adding in all the different ways that people can distort these things.
Chris Clarke: I think they get the idea.
Chris Clarke: And then here we refer to the brand and the brand toolkit.
Chris Clarke: Right now we're planning.
Brady Kerr (he/him): Is that an active link or they have to type that in.
Chris Clarke: Right now it's not active, we'd have to copy and paste. If we can make it.
Brady Kerr (he/him): I think it'd be cool to make it active.
Brady Kerr (he/him): And I don't see an I could be wrong. But why can't all three colleges just agree to this as well. Slash brand. And then we're cohesive
Brady Kerr (he/him): And we see that
Brady Kerr (he/him): Never has to change because it's the brand.
Noelle Hansen: That's the redirect the NBC is this, but it's a redirect. It's not the actual location.
Brady Kerr (he/him): Okay, but
Brady Kerr (he/him): But that could work like forever and always right.
Noelle Hansen: Yeah, that's, that's what I'm planning for our redesign is to at least just have a redirect their whoever its place.
Brady Kerr (he/him): Yeah, I don't see why all of us can just do that.
Chris Clarke: That'd be good.
Ruth Leal: So we have previous document today, Chris.
Chris Clarke: So we made. We made some changes. But I've made notes of all those changes.
Chris Clarke: And as it goes through the committee process. I suspect that there will be
Chris Clarke: Other changes discussed that may come back to this. I don't know how that approval process is going to go forward. So I would suggest that we do make a motion to
Chris Clarke: Accept this
Chris Clarke: To go for the approval process.
Brady Kerr (he/him): I emotion. I think the changes are minor enough states not going to change the world.
Chris Clarke: We have a second.
Chris Clarke: Second,
Chris Clarke: Second, I'm sorry, Jason. Thank you, Jason.
Chris Clarke: Won't do a roll call, or do you want to
rschmidt: Just say yes.
rschmidt: Yes or no. In the chat.
Brady Kerr (he/him): Reactions were to
Renee Vigil: To motion. First, I'm sorry. I didn't catch the name
Chris Clarke: Oh, Brady.
Renee Vigil: Brady. Okay, thank you.
Chris Clarke: So in the chat during the
Chris Clarke: Chat.
Rebeccah Goldware: Now, forget about
Rebeccah Goldware: Voted
Chris Clarke: Looks like it more. I can tell. We've
Chris Clarke: got approved.
Rebeccah Goldware: Thank you.
Chris Clarke: All right.
Chris Clarke: stop sharing or I just like
Chris Clarke: To go to our next
Chris Clarke: Item, which is the social media guide.
Chris Clarke: All right, let me start this conversation by saying this is not approved it's, I don't even know where this came from. This was the first draft, though, that we thought we could
Chris Clarke: Discuss as far as a social media guideline document and it's not bad. I'm not saying there's anything wrong with it. I just don't know how old it is or how
Chris Clarke: How much revision, there is. So I'm going to present what we have and then we can go from there. But this is not this is our first read and this is, like I said, a rough draft.
Chris Clarke: Okay, so we have
Chris Clarke: How social media can advance your message.
Chris Clarke: Again, this would be a guideline that would accompany
Chris Clarke: Our policies and procedures.
Chris Clarke: And this document will go through the approval process right after we make our changes and
Chris Clarke: We have our Howard, we have just a brief description of how social media can use the photo guidelines.
Chris Clarke: Photo release forms.
Chris Clarke: Use of the logos.
Chris Clarke: The District style and the other style guide for the list out
Chris Clarke: Administration best practices.
Chris Clarke: Standards copyrighted content.
Chris Clarke: Removal of user posting content media inquiries.
Chris Clarke: And the school.
Chris Clarke: And I believe we have our district. This will also be included. Now I just breeze through this, because I would like to open it up to discussion. And I would also recommend that right after this meeting, we send out this document, the way it is.
Chris Clarke: That you'd make edits to it with a PDF copy, send them back to me and then we can go forward from that.
Chris Clarke: For our second round.
Chris Clarke: We have next
Chris Clarke: So over to Europe for discussion, we think
Ruth Leal: I think that's a good idea. Chris for us to be able to give feedback. I'd also like to take it back to, to my college. And then, you know,
Ruth Leal: Maybe also get feedback from some of the departments that are
Ruth Leal: administrating a social media page get their feedback as well and then take it to our marketing committee or bringing it back to you guys.
Jason Graham: style guides be renamed it all.
The hyperlink the readability of the hyperlinks are better.
Jason Graham: At this rate of 20% 20% one
Hard to read sometimes
Second,
Noelle Hansen: Yeah, and the NBC link is update. I can see that from looking at it or hyphenated Mr. Your underscores that
District style guide. Yeah.
Ashley Etchison: Maybe ideally you are branding pages where they can access, not just the style guide, but the supporting documents and templates and things like that.
Ashley Etchison: Like Brady suggestion of a local college.edu slash brand nbc.edu slash brand or however it looks out
Ruth Leal: Yes.
Ruth Leal: Yes, Ashley, because then they can have access to all of the items, not just the guide, but
Ashley Etchison: Yeah.
Ruth Leal: We got a better idea than
Ruth Leal: And plus, do that way. Wouldn't these links. If the guides were to be updated. They won't
Break.
Brady Kerr (he/him): Yeah, we absolutely have to do that.
Brady Kerr (he/him): And we need to bit URL moving forward. This is so gross.
Chris Clarke: Here. Yeah.
Noelle Hansen: One thing to think about is what networks are approved. So where are we going to draw the line as far as you know as the college or as a district, we don't
Noelle Hansen: Want our departments using these particular networks because they're hard to monitor and there's no way for us to back you up. And so things like that we have at NBC. I can't like
Noelle Hansen: Speak for all of the all of the networks, but the ones that are approved and are listed on our website we require that they're updated, you know,
Noelle Hansen: Maybe like every month or so or I take them off the list. And we recommend daily posting, but a lot of times that doesn't happen. And we also say, you know what
Noelle Hansen: We only really approve the Instagram, Twitter and Facebook at this time because they're easy for
Noelle Hansen: You know me to maintain access to and to backup. So like Snapchat. The college has reserved our name. And I know that as NBC has reserved their name and they use it, but no one else uses Snapchat, to my knowledge.
Noelle Hansen: So there are few things that that we just have guidelines around like what is, you know, quote unquote sanctioned and that's simply stuff that is easier for me to monitor because it falls onto my plate.
Ruth Leal: Me you agree.
With
Chris Clarke: Identifying specifically which Meteor sanctum or approved for general college
Noelle Hansen: And being more exact about the process. So, like, you know, approach your webmaster to be to make sure that you understand what's involved in making a network.
Noelle Hansen: That you get the resources like the proper logos, things like that, in order to set up your profile that you follow the correct process of making a business profile so you can add other administrators and you don't share passwords.
Noelle Hansen: That you know that students should not have posting access to it. So yeah, so there I think there are a lot of things that you could
Noelle Hansen: Make sure that they understand this is the process and then that will still facilitate the college's having their own like specific you know yeses or nose.
Brady Kerr (he/him): Is that a conversation. We should have to where we decide as a committee which ones are sanction, or do you want to leave that up to the individual colleges
Rebeccah Goldware: I have mixed feelings about that.
Rebeccah Goldware: Because what what works for one college may not work for another. They may have just because of
Rebeccah Goldware: The base population. I don't know why it would be that different 13 miles apart but it seemingly is in some situation. So I could say, I could see within the
Rebeccah Goldware: District as saying these are the primary channels for communication anything outside of these, you should check is no i was saying with your webmaster on how they can support I
Preferred
Rebeccah Goldware: I just, I, I hate all social media. So I say that in full disclosure to this group, but
Brady Kerr (he/him): Is it go see
Brady Kerr (he/him): I don't see the district using Snapchat, for instance, right.
Rebeccah Goldware: Right. But I also don't know what platform is going to exist because I'm you know my space used to be a thing right like
Rebeccah Goldware: And maybe Facebook's going to go away. I don't
Rebeccah Goldware: But I mark. You had your hand up.
M Knight: Oh, I, I don't know if the call if
M Knight: We're, we're kind of in the process of trying to do an inventory. Just, just for example, we found 92 Instagram accounts that are associated, just with RCC
Noelle Hansen: Oh yeah. It's insane. It's insane. There's no controlling the clubs.
M Knight: And that some of these are clubs. Some of them are programs.
M Knight: The marching tigers career closet.
M Knight: Some of them are, you know, and then then you go into the ones that are just that are that were created by students if
Ruth Leal: We don't have any
M Knight: Control over though there's there's
M Knight: Yeah, do you name it right you so name of the district with our permission.
Noelle Hansen: I've contacted like a network before and say, hey, these they're using our name without permission. Please pull it down.
Noelle Hansen: So maybe having guidelines in there about how that's done would be, you know, helpful as well. You know, if you don't use our name, then we will make sure that it is pulled username correctly and with approval will make sure that pulled down and then provide information on how that's done.
Rebeccah Goldware: There's a reason the FCC urban farm Facebook page doesn't exist anymore.
Rebeccah Goldware: It's now called something different because they're not allowed to use RCC
Rebeccah Goldware: They didn't want to give us control. So they changed the name
Rebeccah Goldware: That's OK.
Brady Kerr (he/him): COO, who has, who has to like monitor all of this crap.
Rebeccah Goldware: Peggy, the PA is depends on apologies.
Peggy Lomas: I mean, you're actually doing that this week ready
Rebeccah Goldware: Well, I mean, you know, job.
Peggy Lomas: Just had a conversation about it.
Noelle Hansen: It.
sucks up so much time.
Ruth Leal: We do.
Ruth Leal: To look at see what the students are putting and things like that. Brady, but
Ruth Leal: Though, yeah.
Rebeccah Goldware: It's a, it's a student club. If it's a a last student club by the institution. There's a faculty member is they're not
Noelle Hansen: Yeah, so the problem is what I run into with as NBC is that they set up some of them go through the process because Frankie has been like really proactive about
Noelle Hansen: Having me go over and actually present to them like this is what you should do. This is what you shouldn't do for social media. These are the metrics that we approve and but beyond that there are some clubs that just don't follow that process.
Noelle Hansen: And
The faculty advisors.
Rebeccah Goldware: Well, and that's the education part that rich talking about a if they don't know, then we need to inform them. But part of it is we need to write our roles.
Rebeccah Goldware: And that's, that's really where the bigger breakdown and I think has happened. So all of the feedback or input here is going to be really important to give that structure so that we can help people stay in the swim lanes that we don't, we can look like a grown up organization.
Rebeccah Goldware: And people can get streamlined.
Brady Kerr (he/him): Messaging. I think that that faculty that advise these organizations give power to the students to do whatever they want.
Noelle Hansen: 100% yeah
Ruth Leal: I have a
Ruth Leal: Listener that information.
Ruth Leal: I'm with Noel like I would go to each semester I would go to the inner club council meetings where all of the club.
Ruth Leal: Chairs presidents wherever they are club leads attend and then the student activities coordinator, which is faculty position.
Ruth Leal: They are the ones that kind of oversee and help, but I provide them the style guide I go through everything I talked to them about things. So it would be really great if we had some, you know, guidelines for them written down that we can share. And then I have a lot of this club.
Ruth Leal: Presidents contacting me. And so, you know, I've worked with a couple to say, okay, that's probably not something you should be posting, that's something
Ruth Leal: You know, but for the most part, you know, the they do pretty good, but I didn't make sure every semester because they can change.
Ruth Leal: So sometimes, it'd be for us to do it once a year, thinking it's going to stay the same, but it would, you would change in, you know, mid year. So I come every semester.
Ruth Leal: While obviously not now, but before and give them that information. So I think having guidelines for the clubs would be not only helpful for us, but the Student Activities coordinators are also
Ruth Leal: Keeping an eye on what those clubs are doing. And then, you know, the student government in your club council, you know,
Ruth Leal: Their position that they oversee the clubs. I just think it would be helpful for all of us.
Noelle Hansen: In part of my concern comes in from the cyber security aspect and, you know, sharing the email and password that's associated with that account what roadblocks are going to be on there who's on the hook for that.
Noelle Hansen: So, and then, what's, what is the turnovers that changed every semester or is it changed every year when the club president. You know how many students have access to this information.
Noelle Hansen: So that that comes into what some of the questions that I asked when they go through the approval process, but I can't answer that for every single random Instagram that's been created for such and such club.
Points.
What's next,
Chris Clarke: Well, I think that there's obviously a great need for this and I'm looking forward to people penning these
Chris Clarke: Suggestions in the draft that wasn't going to be creating
Chris Clarke: We've tried to capture
Chris Clarke: And we've recorded this conversation, but all of those changes are all of those things probably won't be implemented by my team. So it's going to be critical for everybody to take a hard look at what we've got at in your two cents and then some
Chris Clarke: We can always edit down. It's really hard to edit up if we don't have at least the ideas expressed so don't worry
Rebeccah Goldware: Can you make
Rebeccah Goldware: Can you make sure that this document is out to the group. This week, knowing that we won't be back collectively until February, because I know some folks are leaving, they may want to take a look now and then I'll look again early February before we all come back.
Yeah.
Ruth Leal: Well, maybe in the meantime.
Ruth Leal: Chris, maybe with Mark pulling those of us that are the social media administrators together and having some conversations because like things that no I was bringing up maybe bringing Tony Rizzo into it if he does social media for RCC No, okay, whomever does it
Ruth Leal: And then, you know, so that maybe we can also fine tune. Some of the things working on it. During the winter in preparation for when everyone turns
Your
Chris Clarke: Your idea.
Chris Clarke: Right.
Chris Clarke: Next document that we're considering is listserv guidelines.
Chris Clarke: Initial read or initial walkthrough. And we'll do the same thing with this one will send out copies of it so we can all edit it.
Chris Clarke: But this is the starting point, it's not it's not intended to be a
Chris Clarke: fully functional document. Yes. These are the RCC list guide on this certain guidelines.
Chris Clarke: We would expect each college to do something similar for their listeners, but the intent of this is to regulate and
Chris Clarke: make recommendations on how the district ministers work and
Chris Clarke: Which ones we keep them, which ones we don't
Brady Kerr (he/him): You've got a small misspell in that red underlined.
Chris Clarke: Said, again, sorry.
Brady Kerr (he/him): Miss fell under number three.
Well, thank you.
Chris Clarke: Got it.
Ruth Leal: Chris this lines up with the one Medical College in and on number five. Be we changed ours to its instead of being well ours is MC. So you guys are are CCD. It's not staff we change that to classified professionals.
Ruth Leal: So it's classified pros, I think, is our it's shortened.
Ruth Leal: Yeah you changed it.
Ruth Leal: Sounds like classified pros.
Chris Clarke: We have a CS yay as well.
Chris Clarke: As
Rebeccah Goldware: PSTN classified staff are different. One would be union.
Rebeccah Goldware: And the other one is everybody else. Yes.
Rebeccah Goldware: So because just just just because you're a member of CCA
Rebeccah Goldware: Just because your staff does
Rebeccah Goldware: Not mean you remember
Rebeccah Goldware: Yes. Yay.
Ruth Leal: Yes, thank you. Great.
Rebeccah Goldware: Giving this example about
Rebeccah Goldware: yams and sweet potatoes for a very long time.
Ruth Leal: P R OS, I think. There you go. Yeah, I think I'm
Peggy Lomas: Tired occasion between the two completely different communication.
Ruth Leal: Completely different. So I'll double check that crystal to confirm. It's an ass or not an ass but I'm pretty sure it's classified pros.
Noelle Hansen: Is there a reason why
Ruth Leal: Ours is ours is already in existence and we're already using it.
Noelle Hansen: Is there a reason why staff was removed because I'm not really seeing an issue with seizing staff.
Ruth Leal: As
Ruth Leal: Well, because staff. Lot of times when we think of staff at that could be more than one constituent group.
Ruth Leal: And so when we did our discussion.
Ruth Leal: Was if you're breaking it out by constituent group, then you have faculty and management. So then that would be classified employees, which would be classified professionals, so
Rebeccah Goldware: And then
Rebeccah Goldware: It didn't make sense for the RCC do is everybody
Ruth Leal: Yes.
Rebeccah Goldware: Because then that's really, that's really all stuff.
Noelle Hansen: Yes, I just I just tend to
Noelle Hansen: refer to them as employees. Yes.
Rebeccah Goldware: Stop it.
Rebeccah Goldware: No while you and I are in agreement staff and employees are the same thing, but
Rebeccah Goldware: That we call faculty out separately and their staff their employees.
Ruth Leal: Right, same thing. Now, that was our discussion. So basically it's the same thing. No. Well, what you're saying are all is everybody and then they wanted specific constituent group listserv that would only go to those. And so then, that's why. So it just a line it up. So it's the same as ours.
rschmidt: Rebecca question are all all all five of these monitored.
No.
Rebeccah Goldware: No.
Ruth Leal: I think in ours. The only monitor. One was that I think where we changed it to not know again if I going down.
Ruth Leal: Right normally monitor one we had was, I think our president's office and maybe something else.
Rebeccah Goldware: Robert, that's not fair I answered that correct, yes. They're all Managed Accounts. The question is whether or not they have open access and that becomes the request of
Rebeccah Goldware: Fill in the blank on CCA to fill in that are CCD all is obviously moderated and the faculty list serve would be moderated by whoever the faculty
Rebeccah Goldware: Direct. They may say no. Anybody who's in this list or can have open access and then which case it's unmoderated so it's a that's a mixed bag. I don't know how to answer that.
rschmidt: Like, like I guess that leads my ultimate question is, they be identified as
rschmidt: Monitored or on monitored and if they're monitored reference person behind it as a contact. I mean, I'm just
rschmidt: You know, because so many people will send emails.
rschmidt: And then it becomes. Where's my email. So, I mean, if we're going to go to this step of having a lists or guideline.
Ashley Etchison: I think it would be helpful.
rschmidt: To say unmonitored
Rebeccah Goldware: Monitored will scroll scroll down a little bit, because you have
Rebeccah Goldware: Like number five of our managed mustards.
Brady Kerr (he/him): While you're wearing your at Chris delete the S Ruth said it's just pro
Ruth Leal: I was confirming
Ashley Etchison: Does it say someone here, their list that you are not allowed to opt out.
Ruth Leal: I think it's the constituency groups. You're not allowed to opt out of and I think
Ashley Etchison: We want to just write that in there.
Rebeccah Goldware: Like number five. Yeah. Once you're in a group, you're in a group.
Ruth Leal: Yeah, your
Ruth Leal: Nose noticed by a drama.
Ruth Leal: Unless you're not an employee anymore, then you're out and
Brady Kerr (he/him): Rebecca knows my drama with this because I still got part time faculty listserv.
Brady Kerr (he/him): It was like, are you not aware of where I'm at, who I am, like what's going on and I couldn't unsubscribe without permission.
Noelle Hansen: Interesting okay I manage manage the membership of the the marina Valley College Ones.
Noelle Hansen: And network has to send me updates and that doesn't always happen. So someone transitions to like full time.
Noelle Hansen: It is entirely dependent on me getting a notification that their email has changed. And then I have to assume. Okay. Well, that means that they're full time. Now I need to remove them from this listserv. And sometimes people want to stay on it. Most of the time, they don't. But yeah.
Brady Kerr (he/him): I don't know how to fix that for everyone, but I can't be the only one in pay
Ashley Etchison: Now, I think we've all had that
Rebeccah Goldware: It's because it's because the left and the right hander and talk to each other. So HR and the place that takes you in and make sure your employee and the place that pays you don't talk to each other.
Rebeccah Goldware: And so one day.
Rebeccah Goldware: I'm going to say what the RP
Rebeccah Goldware: Those two things are going to happen. In which case, when you update your address with payroll HR will also find out which is not the case. Currently today.
Brady Kerr (he/him): Yeah, I don't mind being the guinea pig.
Rebeccah Goldware: So I'm gonna mess up the paycheck. Right.
Brady Kerr (he/him): You gotta do what you gotta do, Rebecca, you've got my back.
Rebeccah Goldware: Right. Thank you.
Rebeccah Goldware: Um, what else
Rebeccah Goldware: On your on
Renee Vigil: Rebecca and also carries over to with each rave and those type of issues when people
Renee Vigil: Are entities and stuff like that. So it's a huge
Rebeccah Goldware: I didn't even realize that more on the back end to
Renee Vigil: There's a lot more conversation that we can talk about with that.
Rebeccah Goldware: I don't, I just want the list serves to I don't want 45 emails elite.
Noelle Hansen: Contacting
You
Noelle Hansen: If your employment situation changes and you need to be removed from a list and you can't do it yourself like here, contact the webmaster and they can manually remove you. After verifying
Rebeccah Goldware: In theory,
Rebeccah Goldware: That's in there somewhere, but yes.
Brady Kerr (he/him): A small thought to because Rebecca, you and I have talked about this, the idea of dis allowing replies to all
Rebeccah Goldware: Chris, I think structurally. That's the way it's set up.
Ruth Leal: Right, you can remove that function, Brady. You can just have it so that they can't reply, all it would just be and I think we added
Ruth Leal: We added a list a list or for our president's office so that there was official announcements that those would come from there. And that way, people wouldn't
Ruth Leal: That I think we separated are all from our president's office and I don't know if you want to do that. Maybe for the Chancellor and some official communications that you guys have coming out that really is, nobody. You can't reply all. It's just information, I'd have to look it up.
Rebeccah Goldware: So you guys were okay but not everybody is going to respond to poly and that she's
Brady Kerr (he/him): Well,
Here just
Ruth Leal: Love it, love it.
Brady Kerr (he/him): Here's, here's an interesting thought. Ashley just became a new dean, it went out to normal. Congratulations, actually.
Brady Kerr (he/him): Do we or do we not want everybody to be able to say congratulations. And then we get the emails or can we just congratulate her
Brady Kerr (he/him): And not have to hear everyone else say things is that disrespectful. I don't know. But the email blast is disrespectful to a certain degree, Ashley. How do you feel because you're the newest
Ashley Etchison: Experiment. Everybody has a difference of opinion on this subject. So I think some people enjoy it, it's a it's a culture that climate and other people. It fills up your inbox. So I think it's just, you're never going to find a perfect answer to that question.
Brady Kerr (he/him): So there are people that enjoy that being able to see all of that.
Ruth Leal: But I think
Ruth Leal: The point of the list serves was
Ruth Leal: Those would go under announcements, like we created the announcement when
Ruth Leal: To where you could send out. That would be like announcements, it would go out separately and people can I think they can opt in or out of those ones like we separated it a little bit more than what you guys have here.
Rebeccah Goldware: So I guess request is a question in space, Tara just posted if people like is your. Is it a reply doesn't have to be a reply all or will they were only reply.
Rebeccah Goldware: To the center in the new setup, because the way I understood the listserv. Is it if if it's open its open. So if one person can respond, they can respond. Anybody can respond
Rebeccah Goldware: And so like RCC do is not you can't respond if if it comes if you try to respond to it. Well, that's not fair. Robert can respond to
rschmidt: It. Yeah, I can.
Rebeccah Goldware: Respond to it. That is an accident.
rschmidt: If we do
Ruth Leal: That is not a lot of conversations about this revenge is
rschmidt: Anybody can respond. They just don't get out
Rebeccah Goldware: Right, because it's moderated and that's the point. So ignore the college all are not moderated
Rebeccah Goldware: And Sarah, to answer your point or your question. I don't know if it could be a non reply or because everybody has rights to send to it.
Rebeccah Goldware: So my
Sara Nafzgar: My question wasn't to get rid of the reply, it was I think outlets outlooks setting defaults to reply all so I think sometimes the reply was accidental. I think if the default setting more reply, we probably see a lot less reply all's I know
Rebeccah Goldware: My deep thoughts from the center in the center is the college all
Rebeccah Goldware: Yeah, that's, that's the problem. If the deeper in the example that really used was Ashley, then all of the responses in theory would go to actually only but normal sent the message so normal is going to get into and distribute all the messages.
Ruth Leal: Yeah, most of our listeners are not moderated
Ruth Leal: And we started having a heavy discussion about moderators, because then our faculty pushed back and said up
Ruth Leal: You know, free speech and moderating speech and we started having that conversation. So we kept so we separated. Our president's office and official announcements to one moderated
Ruth Leal: listserv. That was moderated by our president's office and so nobody can send to that you'd have to submit to that listserv and at get permission but it really has to be official things only
Ruth Leal: And then everything else. If we have considered so like if the faculty want to send something that they can send to their faculty lists or
Ruth Leal: They can reply all if they want, because it's only just to their constituent group. So it was it was more than just having a constituent group one and then in all it was separating them to
Ruth Leal: More than that, so that eventually you know if you do want to make an announcement of something, it goes to a separate listserv. And people can opt out.
Ruth Leal: You can't. The only ones. You couldn't have that were constituency group ones so that all wouldn't be a constituent group listserv. I
Ashley Etchison: Like the idea of maybe I'm like a chancellor email like we have Norco for the president because then it elevates the importance of that email. So if it pops into your inbox, like, Oh my gosh, I gotta read this one.
Ashley Etchison: Because there are few and far between. And it's, it's going to be an important announcement for the district and unless that's the purpose of the RCC deal
rschmidt: That's what the purpose of our CCD all is the whole idea behind is when you see an RCC the all message, you know, sort of importance.
Ashley Etchison: In
rschmidt: And you should open it.
rschmidt: That was the whole idea from the beginning is not to separate the Chancellor into a whole nother group want
rschmidt: The RCC to all and know that it's important
rschmidt: Into into that Chris, you're actually missing two other groups. There's a centennial plaza only group and a district only group to
rschmidt: That breaks out. So if something happens downtown and we need to clear out Centennial Plaza. There's that listserv and and then there's a district only and that's for all district employees that the Chancellor has access to and stuff. So you're going to need to add those
Chris Clarke: Now I'm sure there's there's others, we have a list of all of those that are currently active and we we need to decide which ones are those who want to continue. I think the list was over 100 different lists. So
Chris Clarke: We certainly have a list of all of them. We need to identify which ones we want going forward and which ones.
Chris Clarke: We need to combine
Brady Kerr (he/him): I do you think we could streamline to a certain degree.
Rebeccah Goldware: So we're going to send this out in this can go to for discussion again February. Yes, that's the time yeah okay and brief is Norco have you already rolled out
Rebeccah Goldware: Norco hasn't rolled this out, right, because I'm like right probably just talking so
Ruth Leal: So it's we so we have it all created so
Ruth Leal: Oh my goodness. His name just dropped from my head.
Ruth Leal: At the district and network care.
Ruth Leal: He's already created all of ours for us and we weren't we're already set up so the only thing was, is it happened with the pandemic. So we didn't get to
Ruth Leal: To roll out the education but we the list serves are already active and we're already some groups are already starting to use theirs, and we just haven't done it college wide yet.
Ruth Leal: But I'm assuming that you know because obviously we're dealing with other things. But that is something that we will start rolling out, but it is already all in place, everything is ready and we already
Rebeccah Goldware: Do you think that the intent for Fall is to make this switch
Ruth Leal: You know, right, I'd have to ask on that and when we're doing it because it's already there. It's everybody can start using those list serves and a lot of, like I said, a lot of groups already on
Rebeccah Goldware: To the other two colleges structurally assuming that
Rebeccah Goldware: Chris kato has to as he he's only been to the building.
Ones.
Chris Clarke: Who knows what
Rebeccah Goldware: To eighth
Rebeccah Goldware: Structurally, does this work for at least concept wise for NBC and RCC, and if so, what are the next steps. I mean, we can repurpose this and have copies to have it go through whatever process, you need it to go through
Noelle Hansen: I think it would be fine. I think my only concern would be how do we empower people to actually use the listserv site and understand how to use it and how do I access, you know, add and remove themselves from lists, because the moment that I point them to that website. They're like, what
Rebeccah Goldware: So Jared had or has um
Rebeccah Goldware: I think that's pretty complete structuring what to do, how
Rebeccah Goldware: And that could be part of the rollout. If we decide to have a all in
Rebeccah Goldware: If it's possible to do something over the summer pro roll out in the fall and
Ruth Leal: Do a song, Rebecca. I think he puts it on any of the list serves whether you can opt in. Now,
Ruth Leal: So like the constituent when there is no at the bottom. It doesn't say you can opt out.
Ruth Leal: Of any of the ones that you can will have
Ruth Leal: A thing at the bottom that says, you know, if you wish to opt out, click on this and stuff. Because when he was setting up our list serves. He was checking on all of that, about which ones were opt in, which ones were opt out.
Ruth Leal: Who the administrators were who would be able to with was moderated or not. So he was going through when we did ours and was checking on that when he was setting them up.
Okay.
Rebeccah Goldware: It's not forget the stuff. It's almost 430 I want to be conscious of people's time so
Chris Clarke: So this will be sent out and then we need comment back before we meet again, which this point is planning.
Rebeccah Goldware: In February, okay.
Rebeccah Goldware: Anything else for I know we didn't get to update. Anything else for the good of the group.
Brady Kerr (he/him): Norco approved our Branding Guy,
Ruth Leal: It's in marks capable hands. He's working on it right now.
Rebeccah Goldware: Excellent. Okay.
Rebeccah Goldware: Well, I'm may migrate appreciation to this group. There was a lot of stuff that was talked about. We've got a lot of work to do and
Rebeccah Goldware: I probably won't see your talk to most of you. Until 2021 and be safe. We will. And if you need anything for me. You know where to find me. Otherwise, I look forward to working with you all, and 21
Rebeccah Goldware: Holiday. Thank you.
Noelle Hansen: Everyone