WEBVTT 1 00:04:53.430 --> 00:04:56.640 Patricia Reynolds: I apologize. This is Patricia rattles my camera. 2 00:04:57.840 --> 00:05:01.650 Patricia Reynolds: It's not working. But I will fool around with it. See 3 00:05:02.010 --> 00:05:04.920 Warren Avery: Oh, sure. You just go, want to be on camera. Patricia that's 4 00:05:05.100 --> 00:05:06.120 Warren Avery: Great excuse 5 00:05:06.600 --> 00:05:10.530 Patricia Reynolds: My videos on so I anyway I'm here. 6 00:05:10.860 --> 00:05:12.240 Warren Avery: With just see the black square 7 00:05:12.630 --> 00:05:16.410 Warren Avery: Right. And it looks like Rebecca likes this meeting so much she wants to be on here. 8 00:05:16.440 --> 00:05:17.010 Twice. 9 00:05:19.710 --> 00:05:25.380 Rebeccah Goldware: I, I am having connectivity problems. So I'm using multiple devices. I don't know which 10 00:05:25.410 --> 00:05:29.100 Rebeccah Goldware: Things work. So I appreciate people bearing with me. 11 00:05:29.850 --> 00:05:31.530 Warren Avery: I just like to bust your chops, a little bit. 12 00:05:32.790 --> 00:05:33.330 Rebeccah Goldware: That's OK. 13 00:05:45.720 --> 00:05:53.310 Warren Avery: So we're still waiting for a couple more of the committee members to join. So we'll give it a few more minutes. I do have three o'clock. But we'll wait 14 00:06:55.980 --> 00:06:58.530 Warren Avery: The 909 phone number that 15 00:06:59.580 --> 00:07:00.750 Warren Avery: Is calling in. 16 00:07:04.680 --> 00:07:07.350 Warren Avery: Renee. I don't know if you can tell who that is what 17 00:07:09.120 --> 00:07:10.980 Dwight's Audio: I'm sorry it's Dwight Dwight. 18 00:07:11.490 --> 00:07:12.330 Warren Avery: Dwight Dwight. 19 00:07:13.560 --> 00:07:17.190 Renee Vigil: Dwight, I'm going to change his name on the screen so that we know who's talking 20 00:07:17.490 --> 00:07:17.910 Okay. 21 00:07:26.430 --> 00:07:28.650 Warren Avery: So I will give Mr fall just a 22 00:07:29.760 --> 00:07:33.120 Warren Avery: Just a minute or two left. We do have four of us. So that would be 23 00:07:33.120 --> 00:07:33.660 Acquiring 24 00:07:35.460 --> 00:07:35.850 Warren Avery: A minute. 25 00:07:55.650 --> 00:07:56.460 Fauzia Rizvi: Hi everyone. 26 00:07:59.070 --> 00:07:59.730 Warren Avery: Hello. How you doing, 27 00:08:00.720 --> 00:08:03.000 Fauzia Rizvi: Very good. Happy New Year to everyone. 28 00:08:03.420 --> 00:08:04.140 Warren Avery: To you, too. 29 00:08:05.820 --> 00:08:06.480 Dwight's Audio: Thank you. 30 00:08:09.600 --> 00:08:11.820 Renee Vigil: warn you do have quorum, so you're good. 31 00:08:12.210 --> 00:08:28.110 Warren Avery: All right, well, then maybe if someone wants to text. Mr. Hall and see if he's joining or not, but we'll go ahead and the interest of time, we'll go ahead and get this meeting. Call to order and we will start with the Pledge of Allegiance. 32 00:08:28.530 --> 00:08:29.010 Dwight's Audio: So, 33 00:08:29.640 --> 00:08:32.790 Warren Avery: I do have a little flag back there in case anybody needs it, but 34 00:08:33.540 --> 00:08:34.950 Warren Avery: Ready, begin 35 00:08:36.000 --> 00:08:36.900 Warren Avery: I pledge allegiance. 36 00:08:37.470 --> 00:08:38.310 Fauzia Rizvi: To the flag of the 37 00:08:38.820 --> 00:08:41.370 Warren Avery: United States of America and to the 38 00:08:42.000 --> 00:08:42.360 Happening. 39 00:08:43.680 --> 00:08:44.550 Warren Avery: When my nation. 40 00:08:44.940 --> 00:08:47.040 Warren Avery: under God, indivisible. 41 00:08:47.370 --> 00:08:48.060 Fauzia Rizvi: With liberty. 42 00:08:52.860 --> 00:08:53.850 Dwight's Audio: Alright. 43 00:08:54.990 --> 00:09:03.420 Warren Avery: Well, thank you for everyone for being here as we mentioned, we do have a quorum of for today here. Vice Chair petty had a 44 00:09:04.140 --> 00:09:08.430 Warren Avery: Work commitment come up at the last minute, so she may join, but depending 45 00:09:09.330 --> 00:09:16.470 Warren Avery: I told her, hopefully the meeting will not go that long. And so she will not be able to make it. But if for commitment in then she'll join late 46 00:09:17.460 --> 00:09:26.340 Warren Avery: And then for some of you who may or may not know, and the public committee member Phil Falcone resigned from the committee so we 47 00:09:27.210 --> 00:09:38.070 Warren Avery: We have that opening started there only six members on the on the committee. Currently, and then Mr. Vol is currently absent, but for has a quorum, so we can go ahead and 48 00:09:39.270 --> 00:09:45.270 Warren Avery: And get started with the business. So that brings public comment will be the first item on the agenda. 49 00:09:46.590 --> 00:09:52.170 Warren Avery: You are invited to participate for by public comment via the email address of 50 00:09:52.170 --> 00:09:55.440 cbc@rcc.edu 51 00:09:57.180 --> 00:09:59.580 Warren Avery: Renee, was there any public comment that was submitted. 52 00:10:00.420 --> 00:10:02.880 Renee Vigil: No, we did not receive any public comments. 53 00:10:03.330 --> 00:10:09.510 Warren Avery: Okay, and there's no nobody's trying to get through, through the YouTube channel or anything like that at this point. 54 00:10:11.880 --> 00:10:14.310 Renee Vigil: Mark. Have you ever received any comments via YouTube 55 00:10:19.140 --> 00:10:21.420 Rebeccah Goldware: Renee. I don't believe he can answer through this portal. 56 00:10:23.430 --> 00:10:25.170 Renee Vigil: Let me double check real quick one. 57 00:10:25.500 --> 00:10:25.860 Okay. 58 00:10:57.480 --> 00:10:59.310 Renee Vigil: I do not see any. I think we're okay. 59 00:11:00.180 --> 00:11:08.880 Warren Avery: Okay, well, then we will move forward next item on the agenda is the APPROVAL OF MINUTES. We were going to put this as a test, I think, to see if anybody caught it. 60 00:11:09.690 --> 00:11:23.460 Warren Avery: But the minutes were not a part of the agenda packet. So we are not able to approve those minutes. So we will just wait until the next meeting and approve them at at that time. So, 61 00:11:24.780 --> 00:11:37.440 Warren Avery: We will skip number three and move on to item number four which is the measure see financial update from staff will be presenting that today. Mr. Brown, please. 62 00:11:38.280 --> 00:11:42.600 Aaron Brown: Thank you. Sure, just wanted to say a couple words. 63 00:11:43.770 --> 00:11:54.000 Aaron Brown: maj ask our will be giving the reports, but this will be her last time for a while. She has a name, the Interim Vice President of Business Services for mirror Valley College, so 64 00:11:54.360 --> 00:12:10.620 Aaron Brown: But since she's intimately familiar with these next two reports. She's going to be presenting them and then like to introduce Mr. Griffin, who will be filling in for maj until we fill the interim director of business services position. 65 00:12:11.790 --> 00:12:15.420 Aaron Brown: With matches vacancy. So with that, go ahead, Mitch. 66 00:12:24.120 --> 00:12:25.050 Warren Avery: Are you still on you. 67 00:12:28.800 --> 00:12:29.220 Majd Askar: Thank you. 68 00:12:30.780 --> 00:12:33.900 Majd Askar: I don't see the shared document I must be my screen. 69 00:12:36.960 --> 00:12:39.360 Hussain Agah: I don't see it either. I can't see. 70 00:12:39.840 --> 00:12:42.690 Renee Vigil: Hold on one second. Let me pull up the agenda for you guys. 71 00:12:54.000 --> 00:13:04.380 Warren Avery: Well that's being pulled up just for Renee or whoever's taking the minutes. It looks like Mr ball has joined us. How you doing, Mr was good to see you. So we have five five committee members here now. 72 00:13:10.470 --> 00:13:10.860 Majd Askar: Okay. 73 00:13:12.150 --> 00:13:23.310 Majd Askar: So the project commitment summary report that you see before you is a financial report the summary of activities as of December 31 2020 74 00:13:24.030 --> 00:13:33.270 Majd Askar: The highlighted sections will reflect the financial transactions that took place since the last report on October 2020 at that the October 2020 meeting. 75 00:13:34.260 --> 00:13:48.630 Majd Askar: So the first thing you'll see is reduction in cash on hand. And that is because that is attributed to the expenses that were paid out the main expenses are related to the student services. Welcome Center project. 76 00:13:49.830 --> 00:13:53.310 Majd Askar: We had the Ben Clark training center status project as well. 77 00:13:54.450 --> 00:14:02.790 Majd Askar: And greenhouse on building out the riverside City College. So the main expenses are related to those three large projects that we have ongoing now. 78 00:14:05.430 --> 00:14:24.120 Majd Askar: You'll also see that we have an increase in total proceeds, and that is reflected due to the budgeted amount that we had budgeted for fiscal year 2021 for projected revenue and that is an amount of 370 6000 you'll see that increase 79 00:14:26.070 --> 00:14:46.740 Majd Askar: Also, you'll see in the report detail that there were changes to the budget of some of the projects and that is because we took a project close out and reconciliation at the November 17th board. And with that, we close out some projects that realize savings. 80 00:14:47.520 --> 00:14:50.370 Majd Askar: And I'll go in detail on the next spreadsheet. 81 00:14:50.400 --> 00:14:51.390 Majd Askar: In regards to that. 82 00:14:52.440 --> 00:15:04.050 Majd Askar: Those project close ups you can continue going down, please. Scroll down on reflected are the riverside city riverside Student Services Building project. 83 00:15:04.920 --> 00:15:15.300 Majd Askar: The Culinary Arts and district office project Norco soccer field turf Replacement Project and close out for the riverside city and Norco master plan. 84 00:15:15.330 --> 00:15:16.050 Updates. 85 00:15:17.070 --> 00:15:18.990 Dwight's Audio: So again, any of the highlights that you 86 00:15:18.990 --> 00:15:38.190 Majd Askar: See are reflecting either expenses that were made payments that were made for those projects ongoing projects and some of the highlights. Also in the budget column with like the project close out for the reconciled Budget to Actual of those projects. 87 00:15:39.300 --> 00:15:41.520 Majd Askar: The remaining pages detailed those 88 00:15:45.720 --> 00:15:47.190 Majd Askar: Any questions on this report. 89 00:15:53.250 --> 00:15:56.130 Warren Avery: Don't see any questions. Any questions from the committee members. 90 00:15:58.890 --> 00:16:02.730 Warren Avery: All right, right, I think we're good on this one. Thank you. Welcome. 91 00:16:14.130 --> 00:16:16.140 Warren Avery: Are you doing the next report as well. 92 00:16:16.140 --> 00:16:16.470 Majd Askar: Or 93 00:16:16.890 --> 00:16:18.450 Warren Avery: Yes, I am. Okay, I just want to make sure 94 00:16:19.350 --> 00:16:27.810 Majd Askar: These two reports go hand in hand. And we reconcile on a, you know, on a monthly basis to make sure that these both reports are reconciled. 95 00:16:29.010 --> 00:16:32.190 Majd Askar: On this capital project executive summary report. 96 00:16:32.940 --> 00:16:34.530 Aaron Brown: On page 15 97 00:16:39.420 --> 00:16:39.840 Majd Askar: There we go. 98 00:16:40.860 --> 00:16:41.400 Perfect. 99 00:16:42.690 --> 00:16:48.120 Majd Askar: E capital project, except the executive summary report refer to it as the past report. 100 00:16:48.780 --> 00:17:05.670 Majd Askar: This budget document is used to keep track of the projects that have been sent and approved by the board of trustees for funding and also also keeps track of the budget by college versus centrally controlled by the district office. We use this report as a planning tool. 101 00:17:07.110 --> 00:17:14.790 Majd Askar: This report before you reflects budget changes for the period of October 120 20 through December 31 2020 102 00:17:15.600 --> 00:17:27.720 Majd Askar: As mentioned before, we had a project and reconciliation and budget close out at the November 2020 board. You'll see those reflected in here as well. 103 00:17:28.530 --> 00:17:34.860 Majd Askar: The three items related to the project close out is the project savings and reconciliation. 104 00:17:35.760 --> 00:18:01.560 Majd Askar: Which again reconciles the Board of Trustees approved measure see project budget with actual project close out expenditures, the net projects shown on the project close out is 303,000 $324 this amount will be used. The, the unused amount allows us to reallocate for future projects. 105 00:18:03.060 --> 00:18:03.810 Majd Askar: Next page. 106 00:18:08.070 --> 00:18:11.280 Majd Askar: You'll see the details by college 107 00:18:13.200 --> 00:18:31.860 Majd Askar: I'm sorry, can you go back to the first page, it might be easier for me just to go off the summary page the pages behind the summary page details it by college, but I also wanted to note that we also took to the November board, the amount needed to remove the Norco College budget shortfall. 108 00:18:33.000 --> 00:18:43.590 Majd Askar: We've known for quite some time. That Norco College had a budget shortfall and that stemmed from the initial allocation, as you know, when the bond measure passed in. 109 00:18:44.730 --> 00:18:54.600 Majd Askar: Riverside community college district was a single college with a multi campus which time the measure C funds were allocated by entity. 110 00:18:55.230 --> 00:19:07.860 Majd Askar: In 2010 we transition to a three College District and then that same year, the Board of Trustees approved the recommended list of prioritize projects, along with the measure see funds per entity. 111 00:19:08.910 --> 00:19:17.520 Majd Askar: By that time Norco College projects has already been approved by the board and have either been completed, or were in progress. 112 00:19:18.270 --> 00:19:39.930 Majd Askar: At that time it was determined that the Norco College measure see allocation was not sufficient to cover the approved project, and it was over committed this report will also see an adjustment to Norco colleges deficit that was made from the centrally controlled and the amount of 2,000,580 $9,291 113 00:19:42.450 --> 00:19:48.840 Majd Askar: Finally, you'll see that there is interest income earned in 1920 totaling 114 00:19:50.760 --> 00:19:54.990 Majd Askar: 450 3370 or 790 115 00:19:56.100 --> 00:19:59.490 Majd Askar: That's been added, so that we can allocate it per entity. 116 00:20:03.570 --> 00:20:10.770 Majd Askar: If you scroll on to the detail pages, you'll see that by college reflected on what we just discussed now. 117 00:20:14.070 --> 00:20:16.650 Majd Askar: Does anyone have questions in regards to this report. 118 00:20:21.780 --> 00:20:24.000 Warren Avery: Any questions from the committee members. 119 00:20:25.980 --> 00:20:28.470 Warren Avery: See none misclassified just have a. Just a quick follow up on 120 00:20:30.150 --> 00:20:33.450 Warren Avery: The budget deficit in Norco College 30 $500 so 121 00:20:33.660 --> 00:20:35.820 Warren Avery: That was identified in 2010 122 00:20:36.030 --> 00:20:52.410 Warren Avery: And then we were just kind of waiting to see what the actual cost of the committed projects came out to be. And now that all the projects are done we recognize that there was a shortfall in 2010 we kind of waited and then the actual shortfall was 3500 is that 123 00:20:52.890 --> 00:20:55.920 Majd Askar: It was actually 2.5 million 124 00:20:57.030 --> 00:20:57.450 Majd Askar: Okay. 125 00:20:59.040 --> 00:21:09.480 Majd Askar: Right, we, there was a deficit and we're hearing you wanted to see if there was going to be there was new and interesting. And that was realizing those years. That was towards their deficit. 126 00:21:09.690 --> 00:21:11.130 Majd Askar: And of course project folks out 127 00:21:11.550 --> 00:21:22.980 Majd Askar: As well. When we got to a point where we felt that we can go ahead and use essentially control argument and went ahead and did that by the 2.5 million, but this will change as well. 128 00:21:23.970 --> 00:21:34.440 Majd Askar: Only because we'll have new interest income earning about in future years. So we'll continue continually reconciled and work with college 129 00:21:35.760 --> 00:21:37.290 Majd Askar: Budget, I wanted to buy 130 00:21:37.860 --> 00:21:45.420 Warren Avery: So the interest income will then go towards that, that still that deficit that shows. That's where y'all put that. Okay. Okay. 131 00:21:46.170 --> 00:21:59.310 Aaron Brown: Yeah, I think it's important to note to the even though the once the college. My college distribution around location was made that there are a number of projects that were in process or were still to be 132 00:22:00.930 --> 00:22:12.120 Aaron Brown: Undertaken by Norco College and in order to understand the full amount of the deficit those projects had to go to completion. So it took a period of years to be able to accomplish that. 133 00:22:14.310 --> 00:22:19.620 Warren Avery: Okay, thank you for the clarification. Appreciate it. Any other questions from the committee members. 134 00:22:21.120 --> 00:22:23.160 Warren Avery: Miss Oscar. Thank you for on behalf of the committee. 135 00:22:23.160 --> 00:22:26.490 Warren Avery: For the report and congratulations to you on 136 00:22:27.090 --> 00:22:29.460 Warren Avery: I guess your promotion on any responsibilities. 137 00:22:29.790 --> 00:22:31.740 Majd Askar: Thank you. I appreciate it. Thank you so much more 138 00:22:33.570 --> 00:22:37.800 Warren Avery: All right, so we will move on to the next item which are the projects. 139 00:22:37.860 --> 00:22:41.220 Warren Avery: Updates, and hoard reports. 140 00:22:42.720 --> 00:22:47.880 Hussain Agah: I'm with evening, everyone. This is for Senior Associate Vice Chancellor of facilities planning and development. 141 00:22:48.750 --> 00:23:09.420 Hussain Agah: We have to build reports this period. The first one is the budget reconciliation report that went to the board in November 17 and I think master did a great job on explaining all the details in the Financial Report come in earlier. If you have any question on this one, I believe. 142 00:23:11.160 --> 00:23:12.990 Hussain Agah: That's exactly what my swing over 143 00:23:18.390 --> 00:23:24.780 Warren Avery: Okay, so I don't think I'll make sure that nobody has any questions or anything on this, on this agenda item. 144 00:23:26.490 --> 00:23:33.480 Warren Avery: And guys seen none that I think will move to Letter B, which is the project summary status update 145 00:23:34.980 --> 00:23:44.910 Hussain Agah: There's another another full report of my apologize. This one another report, which is the sequel, which is California Environmental Quality Act methods of exemption. 146 00:23:45.630 --> 00:23:55.950 Hussain Agah: For our riverside city college life science physical science project in that order, went to the board and that report to the Board in December 8 and got approved. 147 00:23:56.790 --> 00:24:06.360 Hussain Agah: The every time we have a construction project. We do a final environmental analysis. And for this particular project. It's reconstruction. 148 00:24:07.170 --> 00:24:17.010 Hussain Agah: The buildings. The buildings were built in 1968 and 1967 the bodies are not historical. However, we still have to go through the process we 149 00:24:17.460 --> 00:24:27.180 Hussain Agah: Be consultant only identified in the euro that's located on the north wall of the first floor of the last things are going to be a historical 150 00:24:27.630 --> 00:24:43.710 Hussain Agah: Resource and we are keeping that historical resource within the building as part of the American Chinese heritage and was completed by Professor of Riverside City College. Dr. Sam hung in 1975 151 00:24:44.970 --> 00:24:56.460 Hussain Agah: If you are interested to see that the fall, Renee. You can go to page 93 yes 152 00:24:58.350 --> 00:25:01.440 Hussain Agah: Yes, it's, it's, and the first floor. 153 00:25:08.550 --> 00:25:15.420 Dwight's Audio: Boy, I really appreciate your preserving the Dr. Sam long URL. It's fabulous. 154 00:25:16.380 --> 00:25:17.730 Hussain Agah: Absolutely, absolutely. 155 00:25:17.970 --> 00:25:33.720 Hussain Agah: And indeed, this me. I mean, it's this wall is we just turned by, you know, the state by the state website estate website and also the county, and I believe you know needs to do to serve and anything in the future. So there will be no impact to look forward 156 00:25:34.860 --> 00:25:35.190 Dwight's Audio: Great. 157 00:25:39.330 --> 00:25:40.950 Dwight's Audio: Any question on 158 00:25:41.880 --> 00:25:44.670 Warren Avery: Any other questions or comments from committee members. 159 00:25:46.920 --> 00:25:49.200 Warren Avery: Alright, so, you know. Thank you, Mr. 160 00:26:04.380 --> 00:26:05.220 Hussain Agah: Nexus 161 00:26:18.630 --> 00:26:36.360 Hussain Agah: This is the facility. Yeah, this is the emergency current, you know, kind of future projects update. We'll start off with riverside City College. The first project is the life science physical science. The project is currently in the design phase. This is a state funded project. 162 00:26:37.530 --> 00:26:39.030 Hussain Agah: We submitted the 163 00:26:39.600 --> 00:26:54.090 Hussain Agah: prelim planning document is teachers office last last December we we are, we're working with the State in order to get the opponent planning to prove to move on to the next phase. So hopefully learned by end of the month or early next month. 164 00:26:55.320 --> 00:27:08.040 Hussain Agah: We during the permanent planning we we encounter a couple of issues and budget shortfall associated with the structural seismic upgrade and the hazmat abatement. 165 00:27:08.460 --> 00:27:21.600 Hussain Agah: As a missionary out of these buildings were built in 1967 68 so there's a lot of code related issues we are currently working with the State in order to have an application to the project and 166 00:27:23.160 --> 00:27:36.540 Hussain Agah: We receive a fear favorable response, you know, last week and we have that, we will get some support from the state in order to, you know, automate the large portion of the of the shortfall. 167 00:27:39.660 --> 00:27:41.520 Hussain Agah: The next project is the greenhouse 168 00:27:43.170 --> 00:27:55.410 Hussain Agah: Greenhouse building we are about 95% in in the construction phase or original plan was this project to be done in December, but we encounter a few delays associated with 169 00:27:57.300 --> 00:28:02.460 Hussain Agah: You know, issues, mainly the late deliveries of some, some of the equipment and 170 00:28:03.570 --> 00:28:07.620 Hussain Agah: And some of the, you know, coordinating cases on site. 171 00:28:09.330 --> 00:28:17.610 Hussain Agah: However, the we're we're over 95% of this point and we speak the completion by then by end of this month. 172 00:28:22.590 --> 00:28:27.090 Hussain Agah: But in a body College, the students services will come soon. 173 00:28:28.800 --> 00:28:29.040 Hussain Agah: This 174 00:28:29.070 --> 00:28:30.420 Hussain Agah: Project currently in 175 00:28:30.660 --> 00:28:34.650 Hussain Agah: In the construction phase, we are about 40% complete 176 00:28:35.850 --> 00:28:42.360 Hussain Agah: The project only experienced 10 days delays and I think that was due to the 177 00:28:43.620 --> 00:28:56.700 Hussain Agah: That's that was basically a summer, last year you to the Southern California Edison mandatory shut down obviously from from from the, from the states right if a shutdown, which ended up 178 00:28:57.840 --> 00:29:10.950 Hussain Agah: Shutting shutting several complete plant and with causes, little bit of delay, we believe these these delays are medically double in the near future, and in your walking towards that. 179 00:29:12.420 --> 00:29:25.020 Hussain Agah: We understand that has an impact to to meet your deliveries. However, we started the procurement process for the African package, just so we can mitigate any potential delays in the future. 180 00:29:27.990 --> 00:29:36.240 Hussain Agah: The Ben Clark training center phase one or education building phase one, this project. The design was completed in November. 181 00:29:36.690 --> 00:29:56.760 Hussain Agah: Last year, and was submitted to be division of Steve architect for review. It's about six to nine months review process by TSA so complete currently and review of idea thing and we hope we get the final approval and permit in June, July this year. 182 00:29:59.820 --> 00:30:07.500 Hussain Agah: Elevator and fire alarm the elevator one transaction is complete pending is a certification. 183 00:30:08.820 --> 00:30:14.010 Hussain Agah: And the fire alarm will be will be will bit out by the end of the month. 184 00:30:15.990 --> 00:30:27.690 Hussain Agah: And lastly at naka college we have the soccer field and our artificial turf replacement. The, the field replacement was completed. Last year, however. 185 00:30:28.110 --> 00:30:41.520 Hussain Agah: The only pending item is the is the walkway accessibility improvements that we received PSA last last year and the 40 will be built out by end of January. 186 00:30:46.980 --> 00:30:53.070 Hussain Agah: That concludes my presentation on this report, and we'll happy to answer any question. 187 00:30:55.230 --> 00:30:57.360 Warren Avery: Any questions from the committee members. 188 00:30:59.970 --> 00:31:03.690 Warren Avery: I do have one question on the life sciences building 189 00:31:04.710 --> 00:31:10.110 Warren Avery: What happens if the state does not pick up the shortfall of the three and a half million, then what 190 00:31:12.570 --> 00:31:12.870 Aaron Brown: Will the 191 00:31:13.980 --> 00:31:14.070 Aaron Brown: See 192 00:31:14.850 --> 00:31:16.470 Aaron Brown: We've got assurance that they are going to 193 00:31:16.470 --> 00:31:16.860 Aaron Brown: Pick up 194 00:31:18.060 --> 00:31:23.910 Aaron Brown: 76% of the total amount. And I think the amount is $3 million, not three and a half right. 195 00:31:24.480 --> 00:31:25.800 Hussain Agah: That's, that's correct. 196 00:31:26.160 --> 00:31:40.440 Aaron Brown: So there's about a $700,000 differential which we would have to pick up. In any event, because that's the split on the state funded project. So we've already identified that funding source to be able to pay for that rest, rest of them. 197 00:31:42.210 --> 00:31:46.020 Warren Avery: Already so won't come from the bond money will come from a different source. 198 00:31:46.920 --> 00:31:49.560 Aaron Brown: Hussein is that, do you know where that funding sources. 199 00:31:52.140 --> 00:32:00.090 Hussain Agah: To be honest, I think most likely it's going to be either work for the whole offering or some other sources. You know, like a lot of resources upon keys. 200 00:32:00.660 --> 00:32:08.160 Aaron Brown: Yeah, I don't believe there RCC has any money left to be able to put towards the project. So it would be coming from your sources. 201 00:32:10.320 --> 00:32:21.720 Warren Avery: Okay, thank you for the clarification. Any other questions, comments from me just forgot. Thank you very much. We have for the board or behalf of the committee for your report. Thank you. 202 00:32:24.210 --> 00:32:26.280 Warren Avery: Okay, moving on. 203 00:32:27.330 --> 00:32:35.100 Warren Avery: To item number six business from the committee members. The ad hoc bylaws ad hoc committee presentation. 204 00:32:36.360 --> 00:32:48.180 Warren Avery: The ad hoc committee, we met to the ad hoc committee consisted of myself, Miss Rizvi and Mr ball. We met back in. I think it was December, right. 205 00:32:48.840 --> 00:33:04.050 Warren Avery: Seems like so long ago there was a couple things that we talked about, we, we discussed the the needs and why we were getting together and after looking over the bylaws, we came up with a couple items that we would like to propose to the committee. 206 00:33:05.220 --> 00:33:15.690 Warren Avery: For your approval for us to take to the board to present to change the bylaws this gold where I know you had some comments, did you want to wait till after I just go through the proposed changes or do you want to do it first. 207 00:33:16.440 --> 00:33:18.660 Rebeccah Goldware: I can wait until after the three. Okay. 208 00:33:18.990 --> 00:33:32.490 Warren Avery: I just didn't. I didn't know where you wanted to do it so. Alright, so the first item that the the ad hoc committee is recommending is on section 5.6 of the current bylaws, which is removal and vacancy. 209 00:33:33.990 --> 00:33:37.080 Warren Avery: You'll see on the screen, the proposal or 210 00:33:37.440 --> 00:33:44.880 Warren Avery: The current changes are the current reads that the board may remove any committee member for any reason. 211 00:33:45.900 --> 00:33:50.220 Warren Avery: The ad hoc committee felt that that was important to change that. 212 00:33:50.700 --> 00:33:53.430 Warren Avery: Only a committee member could be moved for cause. 213 00:33:54.000 --> 00:34:01.050 Warren Avery: And so that is the change that we're recommending to strike. Any reason from the bylaws and change that for cause. 214 00:34:03.330 --> 00:34:23.010 Warren Avery: So we'll go through. I think I'll just go through all three of the changes lemons gold or make her comments and then I'll open up for questions or comments from committee members or anybody else that may have a question. So that was proposed change number one proposed change again. 215 00:34:25.110 --> 00:34:34.200 Warren Avery: Was. Oh, I'm getting all mixed up here. I missed one. Sorry I skipped the first one which was on the appointment side which is section 5.5 216 00:34:35.520 --> 00:34:41.190 Warren Avery: We thought it was important that the Committee. The current committee members took a look at the applications. 217 00:34:41.940 --> 00:34:50.640 Warren Avery: There has been talk in the past of committee members or people that applied, whether they qualified, whether they didn't qualify 218 00:34:51.390 --> 00:35:06.480 Warren Avery: What their who all who all applied for the committee and we thought it was important to have an ad hoc committee created to review any applications for potential openings and then we would that ad hoc committee would review evaluate 219 00:35:06.930 --> 00:35:08.400 Warren Avery: Those submitted applications. 220 00:35:08.520 --> 00:35:16.890 Warren Avery: And then provide a recommendation to the staff and then staff would then go about so we just added a subsection see to the 221 00:35:17.040 --> 00:35:19.620 Warren Avery: bylaw 5.5 of that formation of the ad hoc 222 00:35:20.310 --> 00:35:22.680 Warren Avery: To review and evaluate all submitted applications. 223 00:35:24.240 --> 00:35:33.420 Warren Avery: And then last, we noticed in Section 6.1 in the section regarding meetings and when they would occur. The current bylaw reads that 224 00:35:34.170 --> 00:35:38.880 Warren Avery: We must meet at least once a year, but we may not meet more frequently than quarterly 225 00:35:39.810 --> 00:35:49.440 Warren Avery: Since we are scheduled to meet quarterly. Currently, we decided that we should recommend that we strike, but Nate may not meet more frequently than quarterly 226 00:35:50.010 --> 00:35:55.230 Warren Avery: And just add the sentence at the end that meetings will be scheduled to occur once per quarter. 227 00:35:55.770 --> 00:36:08.400 Warren Avery: And then we added subsection I there, which states that a special meeting may be called it anytime by the committee chairperson, in order to conduct business. It was not completed or cannot wait until regularly scheduled quarterly meetings. 228 00:36:09.870 --> 00:36:22.500 Warren Avery: So I will open it up to my fellow ad hoc committee members, Mr volume is Rizvi. If you have any other comments regarding these changes or any other questions from community or staff. 229 00:36:27.960 --> 00:36:30.990 Warren Avery: I don't hear any questions. So this gold where 230 00:36:32.130 --> 00:36:40.620 Rebeccah Goldware: Thank you. I'm good afternoon. After reviewing the proposed changes. I'd like to share just appalling comments in relation to section 5.5 231 00:36:41.160 --> 00:36:50.850 Rebeccah Goldware: And as noted in the bylaws and prop 39 the charge of the CDC is to actively review and report on the proper expenditure of taxpayer money for school construction. 232 00:36:51.960 --> 00:36:57.570 Rebeccah Goldware: Duties of the committee are defined in Section three and are limited to items 3.1 through 3.3 233 00:36:58.200 --> 00:37:06.720 Rebeccah Goldware: Further it specifies that the CDC members are to refrain from those activities set forth in Section 3.4 and 3.5 3.57 234 00:37:07.200 --> 00:37:11.640 Rebeccah Goldware: States, the appointment or reappointment of qualified applicants to serve on the committee. 235 00:37:12.510 --> 00:37:20.250 Rebeccah Goldware: In conferring with legal counsel, we will further advice that since the education code exclusive we were jurors, the power of committee appointments to the Board of Trustees. 236 00:37:20.640 --> 00:37:27.450 Rebeccah Goldware: Only the board can determine the process of selecting and reporting members to the committee and that's all I had. Thank you. 237 00:37:28.590 --> 00:37:40.500 Warren Avery: Thank you. I think that I mean I'll let my fellow colleagues on a committee, but since we were just just putting our recommendations, right, we're not the ones actually making those 238 00:37:41.190 --> 00:37:49.140 Warren Avery: Those final appointments. It's just adding a step to the review process. I will leave that in the in the vote of the, the committee members. 239 00:37:51.330 --> 00:38:00.660 Warren Avery: Do any comments or thoughts or. Does anybody want to make a motion to accept or deny all in part. 240 00:38:02.010 --> 00:38:03.420 Warren Avery: Of the recommendations. 241 00:38:08.130 --> 00:38:15.480 Fauzia Rizvi: I just wanted to clear that we just we were as a committee, we're making recommendations, that's it, right. Yep. 242 00:38:17.340 --> 00:38:25.560 Warren Avery: And my understanding, Miss resume is cold, where everyone is that we will, if, if the committee, whichever ones of these that 243 00:38:25.590 --> 00:38:35.700 Warren Avery: Are committee we approve. We would then go to the board and they would have the final say of whether or not these these bottles actually would change. So just because that we 244 00:38:36.090 --> 00:38:53.610 Warren Avery: Accept here doesn't mean the board. They may say, hey, no good on you know the that's a 5.5 and they may accept the others, but we as a committee could still recommend these changes to be made. Is that a correct understanding, Mr bowler okay 245 00:38:54.450 --> 00:38:55.530 Patricia Reynolds: This is Patricia right 246 00:38:56.670 --> 00:39:06.150 Patricia Reynolds: Because it's hurting. This step in any way I'm finally violate the, the State requirements and 247 00:39:07.170 --> 00:39:19.110 Patricia Reynolds: Will cause problems down right understand that we're not we're saying we don't have the final vote, but just the fact that it's on our bylaws that that's going to happen. Does that violate state regulations. 248 00:39:20.670 --> 00:39:31.470 Rebeccah Goldware: I don't think that it violates a statute and I will need to validate that it does contradict other sections of the bylaws, and it would potentially 249 00:39:32.880 --> 00:39:40.560 Rebeccah Goldware: Abdicate or subjugate staff recommendations in the process that is defined in those duties to the board and Chancellor. 250 00:39:43.800 --> 00:39:44.760 Mike Vahl: Why would advocate. 251 00:39:44.850 --> 00:39:47.160 Fauzia Rizvi: That's the case, then what do you suggest 252 00:39:49.740 --> 00:39:53.040 Rebeccah Goldware: I think Mike was getting ready to say something. But then I can go into a transaction. 253 00:39:53.460 --> 00:39:53.850 Go ahead. 254 00:39:55.170 --> 00:40:06.900 Rebeccah Goldware: So I'm going to be a sensitive and Mike's question I but the duties are split and they're separated within the bylaws within 3.13 3.3 for the activities. 255 00:40:07.470 --> 00:40:22.110 Rebeccah Goldware: Assigned to members of the committee. And then the duties of the board sauce transfer it the institution are defined in 3.4 3.5 and that is a defined item of task for I'm going to refer to a generally a staff. 256 00:40:27.150 --> 00:40:32.970 Rebeccah Goldware: So because he had to answer your question, I, I don't believe the addition of seeds necessary. 257 00:40:37.890 --> 00:40:38.220 Warren Avery: Okay. 258 00:40:39.900 --> 00:40:51.600 Warren Avery: Any other i guess i just i I totally respect that and I guess I don't see the harm of adding that I mean the staff could say, Hey, we got our own 259 00:40:52.200 --> 00:41:07.380 Warren Avery: Recommendation and we don't care what you guys think. You know, it's just one more, one more step and I'm not saying you would say that I miss goal of our trust me, but right it's just another step of making sure that people that want to 260 00:41:08.580 --> 00:41:17.940 Warren Avery: serve on the committee have the ability, they know their applications are being seen and being evaluated and that's all. So, 261 00:41:18.240 --> 00:41:26.700 Rebeccah Goldware: I think, I think that's part of it is, it's being evaluated outside of the institution. And there's a confidentiality component. We don't just share all of your information. 262 00:41:27.180 --> 00:41:38.850 Rebeccah Goldware: So, some of that is kept in place and because those activities are not defined within your charge. They're not captured in some of the other aspects of the bylaws are the duties, like in the ethics section. So, and I 263 00:41:39.720 --> 00:41:52.470 Rebeccah Goldware: Is it possible probable. Yes, and I would need to look into further implications within the violence that might need to be changed or addressed if this if this piece is accepted and goes forward. 264 00:41:53.280 --> 00:41:53.730 Patricia Reynolds: I think 265 00:41:53.910 --> 00:41:56.460 Mike Vahl: The providential reality part of being an issue. 266 00:41:58.890 --> 00:42:05.820 Warren Avery: I see that I would imagine. I don't know if, like, you know, some of the address and phone numbers could be you know redacted and 267 00:42:06.300 --> 00:42:15.780 Warren Avery: You know some of that information that's similar like when our applications are are put out there you redact our personal information that the name and then the answers to the questions. 268 00:42:16.380 --> 00:42:27.300 Warren Avery: I would think, or I would be, I would think that the ad hoc committee would be fine. We don't want to see that it would just be who and then how do they answer what organizations do they represent, you know, that type of thing. So 269 00:42:29.130 --> 00:42:33.090 Warren Avery: Any other questions, comments from the committee members does 270 00:42:34.290 --> 00:42:46.110 Warren Avery: We can vote on these individually. If you would like or make I would entertain a motion individually for each one of the items or, like I said, all in part I'll entertain any any emotion that's out there. 271 00:42:46.710 --> 00:42:54.420 Patricia Reynolds: This is Patricia brothers. Is there anything else on the other two changes from staff concerns. 272 00:42:58.710 --> 00:43:07.950 Rebeccah Goldware: And it's not a concern on you already operate under ran act so the call up for the special meaning, is it necessary, but it's not it's not an issue. 273 00:43:10.650 --> 00:43:14.010 Patricia Reynolds: What about the removal about requiring cause 274 00:43:16.050 --> 00:43:23.910 Patricia Reynolds: And I guess that's I guess that's, you know, what is cause for one person is not cause for another person. That's a little subjective. 275 00:43:24.330 --> 00:43:24.720 Right. 276 00:43:29.610 --> 00:43:36.180 Warren Avery: Well, I think it that, you know, Miss Reynolds. I think what we're going for. There is a couple items that are mentioned in the current bylaws that 277 00:43:36.930 --> 00:43:45.900 Warren Avery: Failure to attend two consecutive meetings without a reasonable excuse would be considered cause failure to comply with the committee ethics policy. 278 00:43:46.920 --> 00:43:48.450 Warren Avery: Would be considered call us. 279 00:43:49.770 --> 00:43:58.500 Warren Avery: And I would think that if if you were going to have to change. If you have to say what the cause is for removal that would have to be put out in 280 00:43:59.190 --> 00:44:11.190 Warren Avery: It during a board meeting or when that that discussion was going to be made. And so you would find out the reason of the committee member would find out a reason for their removal 281 00:44:11.760 --> 00:44:18.990 Warren Avery: By adding that and I think in the current definition. Any reason, it could be anything. Right. They don't like 282 00:44:19.470 --> 00:44:32.820 Warren Avery: A vote. They don't like whatever, right, it could be for any reason. And I think our ad hoc committee was concerned with that wording that it just gave too many openings for not proper costs. 283 00:44:33.330 --> 00:44:35.190 Mike Vahl: Go grab Rebecca's Perkins, but 284 00:44:35.520 --> 00:44:36.210 Warren Avery: That's right. 285 00:44:40.410 --> 00:44:44.760 Warren Avery: Does that answer your question miss Reynolds Yes, sorry. Yeah. 286 00:44:47.130 --> 00:44:55.080 Mike Vahl: War and I'll make a motion that we accept all three and from the committee and let the board do with them what they will 287 00:44:57.900 --> 00:44:59.940 Warren Avery: All right. Do we have a second 288 00:45:02.280 --> 00:45:12.360 Warren Avery: I will second it so alright so there we go. So we got to first we have emotion by Community Manager vault to accept all three of the proposed changes. 289 00:45:12.930 --> 00:45:25.290 Warren Avery: To present to the Board of Trustees for their final approval. I have seconded it. I will go through and we'll do the vote based your petty is absent. So hers doesn't count number Reynolds 290 00:45:25.860 --> 00:45:26.400 Yes. 291 00:45:27.750 --> 00:45:28.620 Warren Avery: Remember Rizvi 292 00:45:30.810 --> 00:45:31.620 Fauzia Rizvi: Yes. 293 00:45:32.250 --> 00:45:32.940 Warren Avery: Number two. 294 00:45:34.020 --> 00:45:34.410 Dwight's Audio: Yes. 295 00:45:35.400 --> 00:45:37.050 Dwight's Audio: Number of all, yes. 296 00:45:37.650 --> 00:45:43.800 Warren Avery: And I also will vote yes so that is a five zero vote that passes so 297 00:45:44.940 --> 00:45:49.080 Warren Avery: Let's go where we're work on that. The next steps on how we present that to to the board. 298 00:45:50.190 --> 00:45:53.370 Warren Avery: All right, thank you guys for that discussion. 299 00:45:54.600 --> 00:46:08.310 Warren Avery: That is all on the agenda. The only other thing that's not on there that I'll add is if there's any other items from the committee members that they would like to make sure is on the next agenda for discussion. 300 00:46:11.850 --> 00:46:26.190 Warren Avery: Okay, I don't hear any then look at that record time within an hour. Thank you. Staff. Thank you, committee members for your time and we'll call this, this meeting is adjourned. Thank you. 301 00:46:27.120 --> 00:46:28.380 Dwight's Audio: Thank you. Thank you.