Warren Avery: I show we have for committee members here it's top of the hour, if everyone's okay i'll give it just another one or two minutes is to allow other committee members to join, even though we have a guest technically a quorum but i'd like for others to join if everyone's okay with that.
Rebeccah Goldware: we're in this is Rebecca I believe Mike was on his way.
Warren Avery: Excellent and Miss patty texted me saying, she was going to be a couple minutes late so.
Wonderful.
Warren Avery: Rebecca if you think that.
Warren Avery: This was on his way, then, should we go ahead and and wait I hate to be too late, if there's public watching or I want to take the staffs time unnecessarily.
Rebeccah Goldware: I think you could probably start and then i'm sure he's going to join us momentarily okay.
Warren Avery: Well then, with that recommendation is 302 and we call this meeting of the sisters bond oversight committee to order, we will start with the with the pledge of allegiance I don't think anybody has a flag, I do have my.
Warren Avery: Here we go kind of a flag here so we're ready to.
Warren Avery: Begin I pledge allegiance to flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all.
Warren Avery: Alright, so let's do a quick roll call just to establish quorum and make sure we're all here so.
Warren Avery: Member delegate do.
Warren Avery: You know just unmute and let us know if you're here, I see you on the screen but.
Warren Avery: Remember Duncan deal.
Warren Avery: Here oh there we go perfect number petty.
rcc: i'm here.
Warren Avery: Remember Reynolds.
Warren Avery: yeah Member rizvi.
Warren Avery: I do not see miss rosie on the screen, so will mark her as absent for now remember Tate.
Warren Avery: Remember Tate you may be on mute.
Patricia Reynolds: Thank you raised his hand.
Warren Avery: Danny are we a i'm good with that if a Member Vol i'll take yours so you're here, I see you.
Warren Avery: alright.
Warren Avery: Rebecca are we good with Member Tate being counted here, he didn't say anything but okay.
Rebeccah Goldware: As long as we can record the action, then you.
Warren Avery: go there you go raises hand perfect all right, I.
Dwight: I finally figured it out so i'm here.
Warren Avery: Perfect excellent Thank you so much alright, so the first order business use any public comment.
Warren Avery: Do we have any public comment that was previously submitted or made any comments on the YouTube video.
Rebeccah Goldware: renee has me or mark Has anything been submitted.
Renee Vigil: I think we're having technical issues with the streaming part of this.
Renee Vigil: Long one second.
Rebeccah Goldware: While you're looking at that I don't believe that we received any public comment in advanced degree.
Renee Vigil: We never received any emails no.
Rebeccah Goldware: Okay, thank you.
Renee Vigil: No problem.
Warren Avery: All right, should we wait then renee just for you to give us the the all clear the the streaming.
Renee Vigil: yeah i'm gonna jump out of the meeting so at all assign it and we should be okay hold on one second.
Renee Vigil: Sorry.
Monica Delgadillo: hey okay figured it out.
Warren Avery: alright.
Warren Avery: So are we are we streaming.
Warren Avery: Are we good.
Mark Knight: we're good.
Warren Avery: So I think we're good.
Warren Avery: All right, so um, so I will just make a comment under under palm public comment one one of the things I want to say is just I want to say thank you.
Warren Avery: Are we good Okay, I just want to say thank you to the staff, as well as the members of each one of the campuses.
Warren Avery: norco Moreno valley and riverside for taking the time to give the members of the committee who wish to participate tours of the campus.
Warren Avery: I know, on the riverside campus they were dean's that medicine outside of buildings that took their time to do that and gave us information about the buildings and what measures see has done for their programs.
Warren Avery: So I just wanted to publicly say thank you for the time for each one of the people that had something to do with that, so thank you very much, I I found it very.
Warren Avery: very informative and it was just a good good use of time, so thank you very much to staff from all sides on campuses and at the district office.
Warren Avery: My other public comment is before I turn over under my three minutes is I would really like for us to be able to offer some sort of live public comment for people that wish to do this.
Warren Avery: we've been talking about this for quite some time, the ability to allow people to provide public comment on a live basis.
Warren Avery: So I would really, really, really hope that we can get this figured out if we're not meeting in person, which I don't see why we wouldn't be meeting in person for our next meeting.
Warren Avery: But if we are not meeting in person I I really hope that we can have this figured out by now it's been a it's been a year since we've been talking about this to not have the ability, for the public to comment on a live basis.
Warren Avery: So that is all for my public comments are there any other Members who would like to make a comment.
rcc: I don't have any comment.
Warren Avery: All right, see no other public comments and nothing online Oh, Mr ball yes.
Mike Vahl: I was just gonna say ask Rebecca if there's any plans for a live meeting for the October meeting.
Yes.
Warren Avery: To follow, I assume, are we just going to be very.
Rebeccah Goldware: Good The intention is for October unless something changes the October meeting will be live will have to based on cal OSHA regulations and where we are we'll have to figure out how we may staff, a room.
Rebeccah Goldware: And not maybe that staff rotates in and out as presentations depending on capacity, but at this moment, there is every intention of the October meeting being live and in person.
Rebeccah Goldware: And and there, there are opportunities for I live participation in these meetings I We just need to either be notified in advance, or through YouTube we can pull things, and so, but in October, it should be like.
Warren Avery: So this goal, where you're saying if if someone was watching and they wanted to make a public comment, they could just they could notify via the stream that they wanted to make that public comment.
Rebeccah Goldware: Correct and then we would provide them links, I, as we have done in the past, and then they provided access into the meeting.
Warren Avery: Okay, thank you very much, so if there's any members of the public who who wish to make a public comment during during this time or any others, you heard it from miss gold were there on how to go about doing that.
Warren Avery: All right, any other comments from committee members.
Warren Avery: All right, then we will move on to the approval of the Minutes from our April 8 2021 meeting entertain a motion to approve from any of the committee members, or if there's any changes that need to be made.
rcc: With a motion to approve.
Warren Avery: All right.
Warren Avery: All right, I got a motion to approve by Miss patty seconded by Miss Rentals we will go through and do a vote Member delegate do.
Warren Avery: approve number petty.
Warren Avery: Remember Reynolds.
Warren Avery: number is V is absent Member to.
Dwight: approve.
Warren Avery: Number of all.
Warren Avery: approved, and I will also approve so that's a unanimous six zero vote for Approval of Minutes alright, moving on next item is the measure see financial update of project commitment summary report as of June 30 2021 who from staff will be providing that report to us.
Aaron Brown: So this rank you a cherry.
Aaron Brown: Next, two reports will be presented by our accounting services manager, Mr Griffin so Mr go ahead.
Misty Griffin: um.
Misty Griffin: For the project commitment summary report, this is a financial report well, thank you, thank you, a finance report with a summary of activities as of June 2021.
Misty Griffin: The highlighted sections reflect financial transactions changes as I reported at the last meeting, the reduction in the cash on hand is about $3.6 million.
Misty Griffin: That is mainly related to the expenditures for the student services welcome Center at the Marina valley college Ben Clark training Center at the Marina valley college.
Misty Griffin: And the physical and lifestyle secondary effects project at the riverside city college.
Misty Griffin: i'm now for the capital program executive summary report.
Misty Griffin: This report reflects budget changes for the period of April 2021 through June of 2021.
We go.
Misty Griffin: Almost there, there are no board approved project budget changes to report for this period.
Misty Griffin: Almost there.
Misty Griffin: There we go.
Misty Griffin: So there's no there's no board approved project budget changes for the report for this April through June period, are there any questions.
Warren Avery: No questions for me any committee members have a Question No oh.
Warren Avery: Okay, this was information purposes only so no action needed on our part.
Warren Avery: So that looked like that was item for on the agenda so item five the measure see projects update their looks like there are no board report so then we'll skip to subsection B, which is the measure C project summary status.
Aaron Brown: Thank you sure every.
Aaron Brown: or associate Vice Chancellor of facilities planning development saying that God will present this report.
Hussain Agah: So, as far as the board report, can you go to page we have actually seven board report during this period, of which three in a row, one in May and three June 1 one is starting page 28 yes exactly.
Hussain Agah: So this for report really approving the CME services.
Hussain Agah: For the university city college life science physical science sort of construction project so approving the construction management services and the total amount of 790,000 for that project.
Hussain Agah: next report page 57.
Hussain Agah: Thanks guys.
Hussain Agah: So this for report really approving board resolution number.
Hussain Agah: For pre qualification for Marty prime contractors for image of see project which is Ben Clark training Center education building why, and this in today's environment.
Hussain Agah: We wanted to really have you know really engaged qualified contractors, so we ended up pre qualifying contract prime contractors for this particular project which required really passing a resolution.
Hussain Agah: by the board of trustees.
Hussain Agah: next report in page 86.
Hussain Agah: This one is really contract amendment number one to the inspection services for Medina Bali college student services what comes Center project in the total amount of 26 500.
Hussain Agah: So, and the board approved the be amendment number one for this particular contract in April 20th.
Hussain Agah: On next page 90.
Hussain Agah: So the board approved the student services of innovation project.
Hussain Agah: Actually, in August 2019 and.
Hussain Agah: In May we engage an architect to start the design for the renovation project, and this poor report approving 19 six architect, to provide design services for students services renovation project.
Hussain Agah: And the architecture contract and the total amount of 380,000.
Hussain Agah: Our next poll report page 127.
Hussain Agah: I talked earlier about the body resolution to approve the pre qualification criteria and this bar report really approving the.
Hussain Agah: Prime contractors, for the same project, so we ended up you know we we started the process in after all get the pre qualification down in this report that brings the pre qualified contractor.
Hussain Agah: You know, for the project and was approved by the board in in June 15th.
Hussain Agah: Next board report is page 133.
Hussain Agah: So.
Hussain Agah: We have last year, actually, we got the state funded project and which is the life science physical science reconstruction for business, he is the project was approved by the board.
Hussain Agah: And it was state funded plus you know measure C funding and other local resources we had during the premium planning prelim planning phase we had some issues with.
Hussain Agah: uncovered unforeseen issues.
Hussain Agah: First, was the structural seismic upgrade and the second one was the hazard hazard highest abatement we actually talked we submit a proposal to the State to have.
Hussain Agah: augmentation for the project and the State approved additional funding for the project in the total market with three 3.1 million of which 2.3 is a state allocation and 748 sulkily contribution from the College general fight.
Hussain Agah: And this this additional funding for the project was approved by the board our last month.
Hussain Agah: and glass ball report is in page 136.
Hussain Agah: This for a part early for amendment contract amendment number one for the project architect 19 six for the life science physical scientific construction project at riverside city college we we allocated 50,000.
Hussain Agah: To be a contract allowances and that's something we do all the time for unforeseen issues, however, it was labeled in the original contract as.
Hussain Agah: You know, as an impossible, so this for report really switched become change the terminology from reversible to allowances and which allows us to pay.
Hussain Agah: for unforeseen design issues related to the project, and this board report was approved by the board this amendment was approved by the board in June of last month.
Hussain Agah: With that includes all the ball report for this period.
Hussain Agah: will be happy to answer any question or yeah.
Monica Delgadillo: I have a question.
Warren Avery: This is talking to you go ahead.
Monica Delgadillo: Yes, yes, I know that in years past here with some great interest in the board members on.
Monica Delgadillo: On the as we do our participation of prime contractors, but of that is there any outreach or development or for minority or women owned businesses that are contractors I i'm just throwing this out there, because I don't know.
Hussain Agah: We have the pre qualification, yes, we asked actually about blogger participation, I mean we know that the Board and the Community.
Hussain Agah: around it very involved in this so part of the of the selection criteria and additional point provided to qualified contractors for them being within telling empire or within the district area know the the local requirement was part of the pre qualification yes.
Monica Delgadillo: Okay, the local requirement how about women or minority owned businesses because that's a certain qualification that they do have with the state.
Hussain Agah: That to be for this particular procurement, we did not pursue given to be a requirement or part of the.
Hussain Agah: qualification, as far as the outreach we really went back to all the prime contractors who participate in in major see over the last 10 years where each of them and.
Monica Delgadillo: Still, then with the subcontractors, then, is there any there's no data to support a response to the Board should they ask if there aren't was participation from minority or women owned businesses as contractors as subs.
Hussain Agah: That.
Aaron Brown: What if the Booker Thank you Michael i'll take this question if the if the board required this information, we would certainly gathering from our contractors or prime trades and have all of their subcontractors.
Aaron Brown: So that we would be able to be responsive to the.
Aaron Brown: Request for information.
Monica Delgadillo: All right, Okay, thank you.
Warren Avery: Thank you, Mr Alex do I do have a follow up question kind of added it's almost under the same lines, I think, but I was noticing on a couple of the Board reports, you mentioned.
Warren Avery: There were five sub metals or three signals, you mentioned the number of the middle, but you only show the winning submit all right, as part of the Board report you do show 151 names of the pre qualification, I was wondering why we don't show or make it public, the five.
Warren Avery: Firms or whoever that actually submitted their rf P responses and why we don't why we don't make that part public so people can see.
Warren Avery: Who actually where these businesses came from and where they're where they're visited to miss Doug deals question people could look to see if they have any sort of women or minority owned status, so my question is, why do we show that side of it.
Hussain Agah: too, so the first question you talking about the pre qualified we for for the professional consultants right like the cm and architectural and inspection services, so we have a board approval pre qualified list for these type of services they already posted on the district website.
Hussain Agah: They approved through through through vetting process and through pre qualification process once we need services like cm for in a SEC, we reached out to the entire list that got approved by the board.
Hussain Agah: will reach out to them and receive number of proposals and we we look at those proposal and see which one really meet the requirement and then and then.
Hussain Agah: interview them and select the winner, we only you know, provide the winner, but we have all the documentation available for us for any any public request.
Warren Avery: So anybody who wanted to see that would just have to submit a public records request and the middle submitters who did not when they have access to their their score sheets and how they how they competed against the other Members.
Hussain Agah: that's absolutely correct very talented the purchasing department and they asked for copy and they will be will be given you know all the scoring sheets, yes, correct.
Aaron Brown: And we actually meet with vendors, who have submitted, who are not successful and go through their submissions with them and show them the scoring so that they understand you know how they stack up with others.
Aaron Brown: score higher than.
Warren Avery: to sort of score sheet for all intensive purposes the scores the matrix that you use right, that is a that is public record and that you do share that with the vendors your actual matrix okay absolutely yes, Mr can do, did you have another question, I saw your hand.
Monica Delgadillo: Just because of past work experience, not from at the Community college level, but I worked for a.
Monica Delgadillo: public transportation agency, and there are different state departments that come together they prepare a list and they send out, we have a list of all minority or women owned businesses that they have already vetted.
Monica Delgadillo: And it really helps to broaden the number of participants that can participate, so I just thought i'd throw that out there yeah.
Aaron Brown: yeah Thank you, thank you for that we do a number of outreach efforts throughout the year, to try to gather as many.
Aaron Brown: vendors, to be able to get onto our list so that they become part of the process when whenever we have any type of job, no matter how big or small, so that we can reach out directly to them so that they can.
Aaron Brown: Provide proposals for any of our our projects that are ongoing, but we'll certainly search out that and try to send out communications with them to have them.
Aaron Brown: register, so that they can be a vendor that we can automatically reach out to, and we have projects ongoing all right.
Monica Delgadillo: Thank you, thank you.
Warren Avery: All right, thank you, I just wanted to point out before we take any more than miseries be did join the meeting so just wanted to point that out, for the record that she she has joined us, are there any other comments questions for Mr regarding the measure see projects update.
Monica Delgadillo: Thank you it's a very extensive report.
Hussain Agah: Thank you.
Warren Avery: Alright Thank you so much, Mr appreciate your time put that together and presenting that to us.
Aaron Brown: so next time i'm sorry, can I just add one of the things.
Warren Avery: yeah please.
Aaron Brown: So one of the things that we're attempting to do.
Aaron Brown: With the pre qualification for the Multi prong trades is is to be able to go through that qualification process with the criteria.
Aaron Brown: And what what that we hope will result in that is less delays, better quality and projects and vendors that have a proven track record for performance.
Aaron Brown: And i'll give you an example of why we want to do that, we are currently experiencing some issues with one of our projects of the norco college campus.
Aaron Brown: And we believe that that while the contractor MIT met all the qualifications for minimum little bit.
Aaron Brown: we're finding that maybe the experience and the breadth of.
Aaron Brown: breadth of experience, may not have been.
Aaron Brown: conducive to our environment to be able to provide a development bring a project in on time with very little issues.
Aaron Brown: So that and meets our quality standards as well, so what we're trying to do is try to get those vendors to you know in advance of us going out to actually build the project to have a stable of qualified vendors, to be able to bid on our projects right.
Monica Delgadillo: yeah why I just share that in because of covert or whatever there's a supply chain issue going on right now and what they might have been.
Monica Delgadillo: made not be what the cost is now considered doing construction project at home and Oh, my goodness the materials have just gone through the roof it's crazy.
Monica Delgadillo: So I don't know what kind of wiggle room, you can provide to them because it's it's not pretty.
Monica Delgadillo: it's hard.
Hussain Agah: yeah we deal with it as case by case basis, I mean we we oversee the contractors on on databases, to be honest, so we can evaluate those delays and those changes, whether they are valid or not I mean we always want them on daily basis to.
Monica Delgadillo: me, these are out of it something out of their hands it's who would think this would happen.
Hussain Agah: A tray of southern.
Warren Avery: The wonderful force majeure section of the contract that normally gets overlooked, every time a contract puts together, but not not this year right.
Warren Avery: So, yes.
Warren Avery: And you know full force majeure.
Warren Avery: All right.
Hussain Agah: One thing we added to the forefront of your session is a pandemic and cyber security was not part of the force mature section previously, but we learned about cybersecurity and we learn about pandemic, which came right out of the blue.
Warren Avery: So you are adding those specific to the forest mature section and contracts now moving forward okay.
Warren Avery: All right, any other questions comments for Mr God before we move on Mr Brown, Mr God Thank you so much.
Aaron Brown: Alright, so the next time you do have one other.
Aaron Brown: Literacy project somebody stands up.
Warren Avery: Oh i'm sorry my bed So yes please.
Hussain Agah: remain, can you share page 144 please.
Hussain Agah: bring me.
Renee Vigil: One second sorry I will pick up.
Hussain Agah: I don't see you I don't know if.
Hussain Agah: My apologies.
Renee Vigil: No worries.
Hussain Agah: All right, this is measure see current and future project summary status update we'll start off with the.
Hussain Agah: life science physical science or construction for business, he is at riverside city College as a mission in the one of the ball report, the state, approved by the documentation for this project, and he goes online or three point twine.
Hussain Agah: For the unforeseen.
Hussain Agah: So actual size, we got buried and he has made a basement so that was a really good ingredient years for for us.
Hussain Agah: You know, to receive that augmentation, although the state has a zero change policy, we were able to convince them that this early out of everyone's got all.
Hussain Agah: This is an old facility, we tried to bring it up to the code and has some has been an issue and some safety issue, and they were receptive and augmented the funding so.
Hussain Agah: that's it that's great news, the project is currently in the design, which will be finalized by end of the month, and will be submitted to the division of state architect for them.
Hussain Agah: By August 1.
Aaron Brown: If I can just interject a second this particular item.
Aaron Brown: You know when when you're doing a renovation project you try to do as much testing, as you can as much estimating, as you can, but like.
Aaron Brown: If I can put this in terms of like a home improvement project sometimes you run into problems that you didn't foresee and we're always in this balancing act of how much money do you want to spend ahead of time to determine.
Aaron Brown: What potentially all the problems are versus taking sending some risk.
Aaron Brown: By doing more minimal testing and getting down the road and then determining what the actual project constants and the differences.
Aaron Brown: If you spend that money ahead of time, you will not get reimbursed for it, so you have and.
Aaron Brown: Some of the costs are fairly fairly extensive so we're constantly in this battle of determining whether or not we want to go down that route.
Aaron Brown: When it's pointed out as we've gone through this process and we actually once we identified, what does the extent of the issues were specifically related to seismic enhancement is the state prod project is not, I mean the state process is not conducive.
Aaron Brown: For this type of event and because of our efforts, both in lobbying do F and the say chancellor's office and explain to them, you know what the situation is there now revisiting how they fund these types of projects to provide.
Aaron Brown: Allowances moving forward for augmentation so we're not having to go through this process and I will say that Hussein has been instrumental in that at the state level.
Aaron Brown: and has because of his effort he was a volland told to participate in the process for changing the system statewide and is now sitting on a task force to be able to do so.
Monica Delgadillo: Congratulations.
Hussain Agah: Thank you.
Hussain Agah: Very mission volume talk, but i'll be happy to serve the public, I mean that's that's pledge activity is.
Hussain Agah: Next Moreno valley college, we have three active a project, the first one is the student services world can Center project this project is currently in construction about 95% done.
Hussain Agah: We anticipate the project to be occupied completed and first week of August this year just few weeks actually we did a panelist and it's a beautiful facilities now be furnished, but we still working on on the.
Hussain Agah: finalize a few items and a won't be open in the fall great years.
Hussain Agah: The other project is the student services renovation.
Hussain Agah: The Board approved 5 million from agency to renovate the student services back in August 2019.
Hussain Agah: And we we engage an architect, you know, a couple of months ago and we started with the design, so the project currently the design phase and that project we're really innovated the existing space to comply with the College of education, our master line and the needs.
Hussain Agah: The third project is the Ben Clark training Center education bonding one we talk about the pre qualification and the PRIMES and this project got approved by the division of state architect actually couple of couple months ahead of its the schedule, which was good.
Hussain Agah: And we are currently building out the project, and we should be receiving the birds by June by July 20 and.
Hussain Agah: And the bits will be approved by the board in August and stuff construction in August.
Hussain Agah: The fourth project and Marina Bali is fire alarm this project is currently under construction.
Hussain Agah: And not go to college the soccer field artificial turf replacement the be the field replacement was completed and I reported this one several times, but what's left in this club is really the path of travel.
Hussain Agah: requires you know the accessibility path of troubles, and we anticipate construction to be completed by August by end of August this year we are currently anarchists introspection and we'll be done by by end of August.
Hussain Agah: With dad did concludes the update about the project.
Warren Avery: Mr God we just on the the the life sciences building men additional 780 7000 zach coming from measure C funds or is that coming from general general fund before from the district.
Hussain Agah: It came from the rcc the College general funds.
Hussain Agah: Okay, what is this yes.
Aaron Brown: yeah so the reason that we listed on this report is because.
Aaron Brown: The life science physical science renovation project is partly funded through measures, measures, the allocation, so a time there's going to be activity.
Aaron Brown: On those will report them to this to this body great.
Warren Avery: Thank you any questions comments from committee members.
Warren Avery: All right, I see nothing I apologize for skipping that I think I got confused when it said under a that there are none on the board for its that's why I skipped over it, but I don't think we violated meeting with brown at because.
Warren Avery: All those board reports were.
Warren Avery: included the agenda packet well ahead of time, so I think we're.
Aaron Brown: you're not alone I skipped over to us what's introducing so.
Aaron Brown: And I reviewed all of these so I should have known better.
Warren Avery: yeah now we all, we all got duped on that one So here we go alright so um alright so then we'll move on to Item number six the review draft of the.
Warren Avery: CBC annual report.
Rebeccah Goldware: I think i'm going to take that i'm before you all this afternoon I rene if you can share I believe it's on page 145 is the.
Rebeccah Goldware: draft annual report from the previous fiscal year from 2021, this is a capture of the Minutes that have already been approved.
Rebeccah Goldware: by the board or by the committee, and so this item is here before you for review it will advanced forward to the board of trustees chair avery you will be again invited to promote that forward and at a future meeting.
Warren Avery: And entertaining questions go ahead.
Warren Avery: Just quick that sorry to interrupt is this is just it's just the minute literally the the Minutes that we're submitting from our previous meetings and that's what this annual report is.
Rebeccah Goldware: It is a summary of those minutes.
Warren Avery: Yes, okay.
Warren Avery: Correct okay.
Warren Avery: All right, so since they're already approved there's not really much for us at this point is making sure that everything was basically copied and pasted correctly at this point pretty much.
Rebeccah Goldware: As as part of the compliance with the oversight and this group brings forward an annual report to the board annually and and part of that step is to have it come here for you all to review prior.
Okay.
Warren Avery: know any other questions or comments from the committee members, regarding the draft for miss gold were.
Warren Avery: All right, seeing none, let me know when when you need me to to participate there miss school where Thank you.
Warren Avery: Alright, moving on to Item number seven business from any committee members any Community members have any business to bring forth or for topics for future consideration in our October meeting.
Warren Avery: The price.
Warren Avery: Oh yes.
Aaron Brown: So one of the Members.
Aaron Brown: who submitted some questions as a result of the attendance at the walk through each the colleges, I was wondering if this would be a good opportunity to respond to questions and I will read out the questions and then the response if that's acceptable to you.
Warren Avery: yeah I think that that's that's okay yeah as long as you read out the questions, so the members of the public can also hear that question to absolutely.
Aaron Brown: Okay first question that was asked says it says in reflection of this bond experience design build development and implementation, what are the lessons mark, so we have many lessons.
Aaron Brown: measure C has provided in this is a.
Aaron Brown: associate Vice Chancellor agog myself and worked on this response so and he's going to fill in wherever i'm fall short, so please feel free.
Aaron Brown: Saying or if i'm not answering your question fully established Dale, please let me know.
Aaron Brown: So missy has provided significant improvements for the Marina valley norco in rcc college campuses measure seed built and continues to build state of the art quality education facilities to provide top notch higher education to our students and communities.
Aaron Brown: The total authorization for measure seems $350 million, which we will, when everything is said and done, be able to leverage into over 570 million dollars worth of projects.
Aaron Brown: The difference between those two, it is a compilation of interest earned on funds that have been deposited after their issuance in in the amount of $27 million state construction at money in the amount of 135 million and other local money in amount of $64 million, which is comprises.
Aaron Brown: Funding from the state i'm sorry county and city on a couple of our projects, as well as.
Aaron Brown: Our own contribution from a funding from sources such as measured general fund and redevelopment funds.
Aaron Brown: district, has done an excellent job at stewardship and these funds, maintaining the property tax levied at the.
Aaron Brown: Voter identified amount of $18 per hundred thousand have assessed valuation and many years during this it's much lower than that.
Aaron Brown: And we have strategically refinance higher interest bonds for lower interest bonds when the opportunity do so presented itself ultimately saving the taxpayer in excess of $57 million.
Mike Vahl: Over the life of the bonds.
Aaron Brown: Some examples of the quality facilities are entering a valid college the dental education Center student academic services building in the welcome Center as well as the phase one education building and Clark training Center.
Aaron Brown: At norco college, we did the industrial technology building students access building and the student services, information technology Center.
Aaron Brown: At rcc the doing the nursing science or i'm sorry we've done the nursing science and math building kane student services and administration building.
Aaron Brown: And we've also done the coil school for the arts and Helena arts Academy, that is, that marketing university.
Aaron Brown: As well as a number of renovation projects major renovation projects such as the quad and the wheelock gym and also parking structure was built there and also renovation of the football field.
Aaron Brown: Some of the lessons learned that are of importance.
Aaron Brown: One is working closely with the college's as the owners when designing and developer educational facilities, so the district facilities office.
Aaron Brown: Is the support system and the subject matter experts for develop of development of these projects.
Aaron Brown: But we look at the college's since i've become responsible for facilities as truly the owners of the projects are the one who could speak.
Aaron Brown: To what the project should be there they're integral in the design for for educational and programmatic purposes, and we want the college's to be the face of that, and then the champion of that particular building so that learning that and having them be that.
Aaron Brown: Co owner.
Aaron Brown: Really kind of came late in the measure C project, but I feel it is very important and it's one that I would like to see continue.
Aaron Brown: With any other future measure see met sorry bond issuances Another important aspect is continuous engagement and outreach of architects engineers contractors local vendors.
Aaron Brown: As we discussed today, including seeking request for qualifications and continuous quality improvement in price sensitivity and awareness on each of the College projects.
Aaron Brown: Another important aspect is being able to have adapt to alternative delivery methods based on the types of projects being constructed, such as design build multi prime.
Aaron Brown: gc which is general contractor all of those are available to us for.
Aaron Brown: producing quality projects.
Aaron Brown: continuously updating college prioritize projects is important to meet the changing needs of the Community and informing the Community via multiple media channels about construction and paths traffic noise does digital mitigation and control plans, etc.
Aaron Brown: Updating project budgets throughout the project development lifecycle to make sure that we capture escalation factors and our factory and and really truly understand the true cost of.
Aaron Brown: and provide for the to constant building these projects and ensuring that our procurement and bid processes are operating at the highest levels of efficiency, effectiveness timeliness integrity and compliance so that's just a few of the lessons learned.
Aaron Brown: The second question that was asked is what recommendations would be advanced to any future bond team to add to a successful experience.
Aaron Brown: i'm assuming that you mean you're fit, but a question that I have is, are you referring to running the bond program itself and not going out for a future bomb is that.
Monica Delgadillo: We need to go out for a future bond.
Monica Delgadillo: Absolutely thanks all right all.
Aaron Brown: i'm sorry go ahead.
Monica Delgadillo: My purpose and intent of asking these questions was Okay, where Where have we been let's look in the rearview mirror Where have we been what did we learn because.
Monica Delgadillo: All the investment we make is for the future economic development of our area and it's also for the development of our students, so they may grow and expand and be able to be part of this culture here in our area, so I appreciate and i'm sorry I didn't mean to to give you all a big.
Monica Delgadillo: dissertation to give back, but if we take time to look at this and be able to work with this concept along the line will be able to bring more people in and be able to get more support, I would hope in future bonds.
Aaron Brown: yeah and we couldn't agree with you more, and it is an opera it was an opportunity for us to do some reflection as well, which is always good for us so i'll approach it from two aspects, one from the program itself and one from a future campaign.
Aaron Brown: So one of the things that.
Aaron Brown: The recommendations that we would make for the bond program itself, I would say is that first we've been successful, with a lot of the process and procedures that we've we've currently put in place and you're currently in place now.
Aaron Brown: I would also allocate all of the bond proceeds to the colleges and to contingency at the very start that's something that we didn't do until much, much later into the bond program for measure C and that created a number of different issues, we had some colleges that were.
Aaron Brown: Out of the gate very quickly others that weren't quite some much and so that creates a lot of issues downstream, to make sure that it's equitable and that there is equity in the types of quantity of projects that are done for the communities.
Aaron Brown: We need to make sure that we are adequately adequately staffed right from the beginning.
Aaron Brown: measure see when you're talking about building, you know, on the order of $50 million worth of projects in a year, you have to make sure that all of the business functions and all of the facilities.
Aaron Brown: functions are operating at peak efficiency and that takes people, so I think we got out of the gate a little bit late.
Aaron Brown: Although we caught up as quickly as we could over the life cycle of mercy and we sold them winding down as we come to the end of it.
Aaron Brown: And when I say winding down that means basically basically when you have people that have moved on to other things we strategically don't fill positions because the need isn't as great as it used to be.
Aaron Brown: And that's another thing that I have a wish that we had done.
Aaron Brown: Is that we had taken care of a lot of the infrastructure district wide infrastructure needs so that we prepared on each.
Aaron Brown: project that came up because we had already taken care of such things as utility and district wide sequel and so forth, part of the.
Aaron Brown: of our long term capital facilities program is to deal with all of those various issues and the same Maybe you can add a couple more items that are on that list.
Aaron Brown: That we think will have a lot of downstream benefits, improving efficiency and also cost effectiveness of running future projects yeah.
Hussain Agah: Absolutely, I mean these type of programs you don't see them like it's not real building where you see a science ordained or you know or.
Hussain Agah: Or you know sort of services, but they are really necessary for the upcoming facilities and it's it's when you do them ahead of time will be.
Hussain Agah: Greatly beneficial, because the economy of scale and and disruption will be once and then you tie them to the new building and instead of this, you know, making a lot of destruction, when you do them on a project by project basis.
Aaron Brown: So what some of those are.
Aaron Brown: So.
Aaron Brown: Name utility infrastructure and sequel think there's maybe you know which ones are.
Hussain Agah: Right now.
Hussain Agah: yeah I mean we we integrated energy planning yeah so far.
Aaron Brown: Facility assessment condition assessment and so forth on So those are the main lessons, you know from my perspective that I could come up with if you refer if we're talking about actually going up for another bomb again we couldn't agree more measure CEOs fully exhausted.
Aaron Brown: We have a facilities master plan and each of the colleges in order to implement the educational master plans that needs college enter strategic plans to.
Aaron Brown: be able to build new facilities and Vance it technologies to me the 21st century needs of our students, we need to continue to educate and inform our communities.
Aaron Brown: they're the only viable, that the only viable resources to advance our plans is a local bond measure.
Aaron Brown: it's extremely important now, because the state change the way they allocate capital outlay, and there is a requirement now for.
Aaron Brown: Minimum local contribution and without a local bottom we're just not able to make that contribution which basically make means that we are not competitive when it comes to.
Aaron Brown: All the districts that have those bonds.
yeah.
Aaron Brown: yeah.
Aaron Brown: yeah so we're currently running into a problem with the norco kinesiology and Center for him and performance.
Aaron Brown: we've loved me the state, because it kind of changed the rules midstream we do not, we claim the hardship exemption which that's what they've.
Aaron Brown: changed, and what they've done is we were partially successful they provided planning money, but they did not plan, they did not provide us with the full allocation to.
Aaron Brown: Totally complete the project we are not finished with our advocacy efforts, we will continue to press them and we will use the.
Aaron Brown: word we live to fight another day, so to speak, and we believe that the state's not going to invest one is a $2 million in planning money, the same.
Hussain Agah: If I said I bet.
Aaron Brown: And then not fund us for the rest of it.
Aaron Brown: Right, but that also is dependent upon the state passing another local bond.
Aaron Brown: For the most part, because the state prop 51 allocation of.
Aaron Brown: availability of funding is pretty much exhausted.
Aaron Brown: yeah, so I think that's that those are the main items can again couldn't agree with you more that another bond issues definitely needed so that we can.
Aaron Brown: continue.
Aaron Brown: On pace we are, we are one of the pre pandemic we're one of the few districts that were growing.
Aaron Brown: Every believer will get back to that once things have settled out.
Aaron Brown: When you ask another question says, how does the district and individual columns college executive staff in future growth and development of their colleges, if your student population in areas of influence so i'll preface this remark.
Aaron Brown: Because of the unknown with the pandemic we suffered a huge decline around 50% 15% enrollment decline during the pandemic.
Aaron Brown: we're hopeful that, in the fall will start climbing our way back with face to face instruction that remains to be seen, but we're not alone in the Community college.
Aaron Brown: And, but it's imperative that we do get back to that point, and with that we're prepared once we do to get back on track with our facilities Program.
Aaron Brown: One of the things that.
Aaron Brown: is important is that.
Aaron Brown: We are able to provide those.
Aaron Brown: Facilities for students to progress, they need new and updated facilities to do so, I think we've demonstrated to.
Aaron Brown: The Community over the life of literacy, that we are good stewards of their funds to be able to provide the most updated.
Aaron Brown: educational facilities for Community our Community colleges in the three cities that we operate in.
Aaron Brown: A final question that you asked is our future growth and development plans in alignment with the projections by the State chancellor's office of economic work force and Development Committee.
Aaron Brown: And at this time board member tracing the car currently sits on this committee short answer is yes.
Aaron Brown: The college's facilities master plans are based on your educational master plans which take into consideration future growth Labor market data housing business city improvement plans that are both county and state provided.
Aaron Brown: The inland empire trade tech Center that's being planned for the valley I think is a very good example of this, there are very few technical trade training centers in the region.
Aaron Brown: A Center of this type of provide for our locally available educated and skilled workforce for the region's current and future employer employers.
Aaron Brown: And it will provide for traditionally marginalized and understood under serves residents, a pathway to move from poverty to self sufficiency, so I think we're in alignment and we're moving in that direction, and all the planning efforts that are going on, will address that.
Monica Delgadillo: That is an excellent excellent point very good, very good I didn't know that was in the works yeah.
Aaron Brown: So it's a long, long.
Aaron Brown: time horizon we're at the infancy stage and trying to get you know the planning done, but we think it's a it's a vital project for the region will have huge huge benefits for.
Monica Delgadillo: A lot of economic development with that, I would say.
Monica Delgadillo: Okay.
Warren Avery: Thank you, Mr can do and I saw Mr bowler miss penny you both raise your hand before this.
Warren Avery: I believe that we have.
Warren Avery: We have a comment, a member of the public master join and give his public comment so briny I don't know if you have to unmute.
Warren Avery: But I believe it is Mr hunter so Mr hunter once you unmute to have three minutes to give your public comment, thank you.
Jason Hunter: Thank you, Mr avery Jason hundred word one i'm very disappointed and how the district has chosen to engage the public in these meetings.
Jason Hunter: It has been now 1617 months since the onset of coven there is not an agency in this area that requires the public to submit written comments ahead of time.
Jason Hunter: or subscribe to a YouTube channel, in order to make comments on livestream i'm not even sure that the board members, the committee members can even see.
Jason Hunter: At which point in time, then, if you know I guess the secret password and you go jump through all those hoops you get another link that's not on the agenda.
Jason Hunter: for you to join the zoom meeting like I have today, I mean almost no one's going to go through those those various steps, in my opinion, that has been intentionally done to obstruct the public's.
Jason Hunter: Participation in these meetings I think even this agenda item in and of itself, which is basically it seems to be you can discuss anything under the sun, that you guys want to.
Jason Hunter: discuss Mr Brown, who I mama environment fan of but he obviously came with prepared statements today to discuss things that are not on the agenda.
Jason Hunter: That agenda item is incredibly vague and it needs to describe what's going to be discussed by this committee, so the public can actually participate in a meaningful way.
Jason Hunter: There have been so many brownback violations in this one meeting.
Jason Hunter: I don't even know what to say, I will say this, if I find the time that's the big always if for me if I find the time you can bet that i'll be talking to Mr restaurant about.
Jason Hunter: what's been going on, not just at this meeting, but at the previous meetings and, as you may or may not know Mr hastert and has advised in the past, I think it was Mr Tate.
Jason Hunter: That he violated the brown act and you shouldn't do it again the letter sent to him personally in the district at the time.
Jason Hunter: In my guesses there'll be more of those letters coming in the future, if this is how the district chooses to behave, I find it to be it's embarrassing it's it's.
Jason Hunter: it's sad quite frankly I I applaud chair avery for speaking up about at the beginning of the meeting, but it is quite clear that staff from the district, and maybe even some electives.
Jason Hunter: have been Thorning the will of the Chair Maybe other committee members as well in making these meetings more accessible to the public, who you know this is who the district is supposed to serve.
Jason Hunter: There will be accountability, and this will be the last meeting I think before we go back to in person meetings that's by not because the district wants that it's because the government is demanding and after September 30.
Jason Hunter: i'm sure I will be there, and there will be accountability for the actions and the embarrassing actions of this district in the last year, thank you.
Monica Delgadillo: Mr Mr hunter.
Warren Avery: Thank you, Mr Mr we do we're not allowed to comment.
Warren Avery: To the.
Warren Avery: To public to public comment so.
Warren Avery: Oh for sure.
Jason Hunter: For sure your it's while allowed within the within the brown act to make brief comments or questions to the public that's in the brown act i'm an expert on the ground act.
Jason Hunter: You can, as long as their brief and they're not to the extent that they would be considered agenda items right with full discussion so you can.
Warren Avery: still get the all i'll allow because you have your public comment time here you have.
Warren Avery: Three minutes to to you know, yes, you whatever you'd like to say so, so if you'd like to say something, please go ahead.
Monica Delgadillo: um i'm just taking a bath by the by the comment made by Mr Jason hunter it's um.
Monica Delgadillo: It seems like it seems like he's just ready to like want to punch somebody out I don't know i'm offended and I feel like he's trying to threaten us.
Monica Delgadillo: haha and i'm making that public.
Jason Hunter: Sure well you threaten me so.
Warren Avery: hold on hold on hold on.
Warren Avery: Mr hunter mississauga deal, so this is not going to go back and forth or not have a conversation, this is not the place to do.
Warren Avery: Are you are you do you have any other comments to make out okay all right so i'm thinking is trying to for for joining Thank you Mr good do, are there any other.
Warren Avery: comments from committee members, that would be under this agenda item, Mr ball, did you have your hand up earlier no you're good okay.
Warren Avery: And miss patty says she did not have her hand up so all right, so if there are no other business from committee members, then we will go ahead and a journey our meeting at 401 Thank you everybody for being here today.
Mike Vahl: Everyone Thank you.
rcc: Good to see everyone bye.
bye.