CAADO 309: Alright, good afternoon welcome everybody to the citizens bond oversight committee April 14 2022 here in person for the.
CAADO 309: For the first time for all of us on this board so a nice to see everyone in person that everyone could be here today.
CAADO 309: So it is three or four officially called me to order and the first order of business is public comments.
CAADO 309: So a couple different ways to make a comment, you could have written in early do the request form on the West side.
CAADO 309: You can, if you are watching us, you can make a raise your hand or make a comment that you would like to make a public comment and we will.
CAADO 309: Catch you in, and if you are here in person, which there is no one from the public here in person, but if you were here, you can also make a public comment that way, so if anybody who couldn't be watching just a moment to indicate if they'd like to make a public.
CAADO 309: Hearing no public comment, if someone POPs in renee you can let us know we'll just add them in.
CAADO 309: Absolutely that Thank you so i'll take attendance, so we will start this is worn avery I am here.
CAADO 309: Vice chair pay here here miss Reynolds here is Doug deal here miss rizvi here, Mr Tate is absent and Mr vault is absent, currently, so we have five people, which is a forum for me.
CAADO 309: Alright, so the first topic or will go to Item number three on the agenda, which is the approval of minutes from our meeting on January 13 2022.
But you have any comments changes I kind of correction my name just have a capital g.
g alright.
My dad was knocking on the door here.
CAADO 309: Alright, so lowercase G for Mr videos name and the Minutes with that change on the second alright, so we have motion from this Reynolds a second for Mr is V, is it okay if we just do a all we have to do a five person that's all right, so all those things.
CAADO 309: So miss Reynolds moved to Ms rizvi second.
CAADO 309: So all those in favor Aye.
CAADO 309: All this post extensions five zero vote for eyes.
CAADO 309: Alright, so we'll move on to Item number four, which is the measure see financial update for section is the project summary.
So.
We have misty.
Business services.
project or.
Program.
Thank you.
Hello.
I say is that peach.
CAADO 309: Closer.
Oh, thank you.
CAADO 309: Okay, so before you is the project summary report, this is a financial report the summary of entities through march 2022 highlighted section right there reflect financial transaction changes as reported from the last meeting.
CAADO 309: which you see, there is a reduction of cash on hand and the amount of $1.8 million approximately this is mainly related to the expenditures for the Ben Clark training Center project and the amount of 1.5 billion.
CAADO 309: Student services welcome Center at Maria valley College and the amount of harm 73,000.
Welcome
CAADO 309: The lifestyle science physical science secondary effects project for the websites, to the College and the amount of 90,000.
CAADO 309: And the elevator modernization fire alarm system repair and renew that like College and the amount of 52,000.
For this report.
down to I believe it's page the.
Most reflect the changes.
One more please.
CAADO 309: So there we go there, we go Okay, so this is the capital programming executive summary report, this report reflects budget changes for the period of January through march of 2022 and there are no changes for this report.
CAADO 309: brings questions at the end yeah questions.
CAADO 309: If we let the official record Mr ball is now here and pressing.
CAADO 309: need, so thank you so much for the report, thank you very much, so that was Item number for the financial updates now we'll move on to.
CAADO 309: Item number five, which is the measure see projects update i'll take that one.
CAADO 309: or associate Vice Chancellor facilities, he has personal matters to take care of self.
For him so.
CAADO 309: We only had one board report, since the last time we met.
CAADO 309: You may recall that the last time we did meet we indicated that we were going to take a resolution to our board to pre qualify contractors for the riverside city college life science physical science building.
CAADO 309: Our, mind you, that there's a number of reasons why we're doing a pre qualification process mainly to improve the quality of the contractors our working on this particular project, both from a financial standpoint.
CAADO 309: Project completion standpoint.
CAADO 309: and also a quality standpoint, those are the main reasons why we would go through this process, as opposed to just.
CAADO 309: Sending it out to the general public and doing a low bid process it's one of the best practices in the industry so we've availed ourselves that the board approved passing a resolution to go down that route.
CAADO 309: The next step was actually to select the vendors, so we get an rfp or acute process for that and we add a 14 vendors that selected that submit proposals.
CAADO 309: We selected 10 excuse me, and so that that was what this board report was for is to.
CAADO 309: identify the 10 vendors that are now pre qualified to bid on the first side city college life science physical science project when we get to that point.
CAADO 309: we're just waiting, then as soon as we get approval from the state dsa soon as we get that approval, then we'll be ready to prepare the big documents and go out for public, I think, let me see on the next report we have.
CAADO 309: So we.
CAADO 309: submitted the.
CAADO 309: Working working drugs package to the State chancellor's office on January 20 I don't know, mark you know when we're gonna expect to get to get results back so that we're ready to go to bed.
CAADO 309: Do you know what the data is that.
CAADO 309: Well, as I mean it was a complete package.
The same thing with your name.
On the.
CAADO 309: And when will we get the answer back from the car how long is that number state Okay, what are we planning to go to bed, you know your.
sources.
So, probably spare.
Month another month okay.
And typically with the project decides that imagine you have.
CAADO 309: to eight weeks for someone or I mean was it yeah we give a plenty of time because we want to get the best quality bits right we get plenty of time, we do have some timelines to meet on this, especially since it's a State project.
CAADO 309: The state has certain requirements for providing funding they've they provide funding in three different phases measure see as a component of our total funding, but because it's it's really it's more state driven because it is a state project.
CAADO 309: We get we get planning money we get working drawing money, and then we get construction money and they're all phased out, based on certain time periods so.
CAADO 309: we'll give them probably yeah eight eight weeks or so, to be able to respond and then we'll go through the quality of.
CAADO 309: The review process will select the vendor vendor make the notifications wait for any protests sounds like there's a protest on how we bid now.
CAADO 309: Just because of the environment that we're in and then we'll take board for approval and then, once I get approval and we get all the docs in place the contract signed they're ready to go.
And you know, probably 18 months 24 months from.
CAADO 309: Your pre QUAL this was contractors, as opposed to see him correct correct yeah.
Any other questions from.
The committee for.
CAADO 309: On the board reports, it is the.
CAADO 309: performing arts Center narcos stills on the.
CAADO 309: timeline or is that because I know I heard it was the state was back and out or and then there was somebody needed extra money from Papa.
CAADO 309: So i've heard a couple of their story, and I just yeah so we have we have yeah there's a there's a history to that project, and we are, we are fighting with every fiber of our being to try to get that funded.
CAADO 309: The history is really it was scheduled to be a.
CAADO 309: partially funded through measure, a that would be our local contribution we had a couple of projects, what i'm wearing a valley what norco.
CAADO 309: Would measure, a was not successful, we had to regroup and we ended up having to select the project that we felt had the best ability to be approved the Moreno valley college was a more expensive project, and so we had to make a choice and we've decided to go with the norco.
CAADO 309: Center for human for performance and kinesiology and we gave up the Moreno Valley.
CAADO 309: Like library and learning library learning Center project and.
CAADO 309: we've got approval by the State Board of Governors they committed to 100% funding.
CAADO 309: They, in the meantime, they actually changed the qualifications for hardship provision.
CAADO 309: long story short, the Department of Finance rejected that and has now imposed a.
CAADO 309: Local match requirement of about 20% of the project costs which we don't have so we've been arguing with them and making our case on why that shouldn't occur.
CAADO 309: Including advocacy at the legislative level and we're in that, in the middle of that process right now to try to to try to get that funding So yes, we got to deal with do it all, all we have what we change our mind yeah that's that's pretty much what happened in.
CAADO 309: So in to add a little bit more that they they didn't give us a this fiscal year for planning working drama.
CAADO 309: But they still without that we have to the 20% contribution on the project, but not until the construction phase.
CAADO 309: In the meantime, we also had some price increases and we submitted a proposal to have that covered and.
CAADO 309: We have all justification for it it's it's typically a no brainer on that part of it, they didn't have any questions about our submission.
CAADO 309: However, they're selling posing the 20% requirement and it's kind of stuck in a little bit of limbo, right now, we would have expected the working drawings piece to be released, so we can start on that process.
CAADO 309: They haven't released the funds yet because we're kind of figuring out there they're figuring out where we're perfectly comfortable with our position and and what was committed to us right but we're waiting on.
think that will wait to see what our political representatives.
place this.
Is a Medina for lantus Richard Ross to join, to put pressure from finance.
To this diversity.
To see exception worst case scenario, I assume that they would delay protracted until we get to our new congregation bond, I think that would go back to the citizens and then get the money will pay our 20% tax at that will pick the project now.
Back yeah so because I like it that they're dealing with us to make them for the planet, you have already given to us at all the drawings, so they can abandon the project already pre.
CAADO 309: And then, in the meantime, while this is happening there at the they don't have any money left to allocate so.
CAADO 309: That money would essentially be in limbo if they're actually going to take the extended time period and see what we do with our next bond that money still going to be in limbo.
CAADO 309: But they've essentially allocated, most of the money out, they have no more money at the state level till they do another.
DEMO for that project.
CAADO 309: No, we still have money their style is money set aside they haven't reallocated.
CAADO 309: But that's all there is and so.
CAADO 309: We don't typically wait a couple years to approve a project, it would be I would think that would be a little out of the ordinary, but that is a strategy that the problem going to try to try to impose.
CAADO 309: richards usually pretty effective i've known him for a long time that three star general attitude kicks in when it needs hope so yeah.
CAADO 309: I mean we think we think we're we definitely think we're in the right on this because of all the action that have been taken along the way, and right your reliance on what they committed to so.
CAADO 309: yeah and then, and you know, had we been successful this that we would have had two projects in play, and we gave up one of those and those monies have already been reallocated to other projects throughout the state so.
All right, thanks yeah absolutely.
CAADO 309: So I think that was into the summary report so unless we've already talked about the rcc project I don't know if you have any other questions on that, but.
CAADO 309: that's the only one that is acted at this point there's another there's a few other ones that are going to be coming down the road we have a stem engagement Center that they're in the middle of planning for.
A couple other projects, but those will be.
CAADO 309: To be used with the leftover from as you see yeah I think the stem engagement Center has literacy money and I don't know if any of the other projects have literacy money in it, I don't believe so.
CAADO 309: there's not yet some of it well there's how much.
CAADO 309: Science and there's a there's kind of a combination of funds that have to finish off some of these other projects.
CAADO 309: But as they come on board go on to our list.
CAADO 309: and, obviously, it will take for approval as well.
CAADO 309: At Moreno Valley, the River valley welcome Center is complete, and it was occupied as of last fall during the process Stella procuring the remaining furniture and fixtures and equipment and some other it out.
and
CAADO 309: By the time this body needs again that project will be office list and be fully fully done at that point.
CAADO 309: they're currently under design for the student Maria valley college student services renovation project.
CAADO 309: They the the College decided that it was an opportune time to essentially expand the project scope by providing.
CAADO 309: Additional students support services in that going to have a kind of a one stop shop, and so they read the repurchasing a large lecture and moving into another building.
CAADO 309: But at the same time they're adding disability support services a clothing closet and a food bank and that went to our board or it's going to our board went to committee it's going to our forum for approval.
CAADO 309: And then the den Clark transmitter education phase one project that's about almost half halfway completed construction.
CAADO 309: Because of some of the issues that we're experiencing with the supply chain holdups we've in order to get furniture and fixtures there on time, we were doing a lot of pre ordering of that so that we can stay on schedule.
CAADO 309: And then, they also have a fire alarm project that has been approved by dsa so that's completely done and.
CAADO 309: schedule and the same thing for the normal college their soccer field turf replacement that's been approved by the NSA and the last coming off.
CAADO 309: So, as you can see a lot of lot of the measure see projects are winding down we're getting to the very end there was still a bit to do still a few more years until all completely done but yeah we're definitely getting to the.
question because, in case it ever comes up yeah I don't know how to respond in terms of the companies that were that were on the list in the prior slide right, what is the status of any women owned businesses or for minority owned businesses that.
CAADO 309: Are that are only in cases sure I don't know exactly be certified yeah I can get we can provide you this body with will send it out to email everybody the criteria that were utilized.
CAADO 309: For the selection, I think that was one of the criteria that were were utilized but will will confirm that okay.
And another in my world did you get.
CAADO 309: points towards it for you.
CAADO 309: That certified business veteran minority women oh yeah there are certain points that help you, you know go for the overall to select so yeah as us when i've seen how it is yeah we go through a number of different criteria, you know.
CAADO 309: prayer life I used to have to serve.
CAADO 309: It was nasty, this is what I used to do something, yes, that is really a requirement for any kind of federal money that you have that has to be done.
CAADO 309: we've we've tried to incorporate that in those kind of provisions at our own criteria, so we look at you know the financial feasibility of these firms, whether or not they've been involved in litigation or project performance.
CAADO 309: You know and and bradstreet references, whether they're a local phone you know all those things have different.
CAADO 309: yeah different grades that.
All right, thank you, yes.
CAADO 309: All right, any other questions regarding the either one of the reports.
CAADO 309: All right, thank you, thank you very much for the report.
CAADO 309: Alright, so we will move on, then to Item number six business from other committee members.
CAADO 309: The only item that's here unless anybody else has anything is to remind those of you who have not re opt in turn in your application.
CAADO 309: there's a couple of you who have not Mr ball is back with this as a just got reappointed for his next term so to do so has quite a ways to go.
CAADO 309: The rest of us are terms are up in May, some of us have we applied already, but that deadline is April 20 to turn in.
CAADO 309: Your application, if you would like to continue on on the committee for any of those in public listening, you have until April 20 as well to turn in your application, and that is there on the website, the application and how to become a member.
CAADO 309: All right, is there any other business from committee members or anything to be placed on future agenda items it's nice to see every.
CAADO 309: Two years yeah it was December of my team as well yeah I wasn't.
CAADO 309: able to see each other face to face, yes, exactly.
CAADO 309: Oh.
CAADO 309: yeah.
CAADO 309: will give you a tool private one yeah there you go, it was very good to her at all, so you can also turn this facility is really not a tour of this facility, we just toured the campuses in the projects that we did, is it over there yeah right.
CAADO 309: yeah.
Center yeah and I was like wow.
CAADO 309: We had a grand opening up associate justice.
Social justice so don't be caught that building.
CAADO 309: was buried in another building.
CAADO 309: Really oh my thought that was.
CAADO 309: It was a bank, and then they put a facade around.
CAADO 309: My office actually the safe.
CAADO 309: Had a big bank vault door.
CAADO 309: Yes, I do.
CAADO 309: I even go back through it when I when I started in public Academy in 1985 the firm I started with was on the third floor of that building, so my my office actually down in this building is almost the exact same location was my first office.
CAADO 309: yeah I know.
CAADO 309: yeah I can remember walking down over there what's that Jim hidings office over there yeah that's exactly where it was yeah absolutely yeah.
CAADO 309: I can remember coming down to down to lunch, one day, I was going out to my car in the parking lot and I walked out the front door, because the Bank was on the first floor and I walked out the door and there was a police officer there with it's going like this he's like.
CAADO 309: And i'm like.
CAADO 309: Somebody alarm went off inside, so they were thinking that there was a robbery and it turned out there was a false yeah.
CAADO 309: Interesting the Attorney 327.
CAADO 309: To.
CAADO 309: stop me stream, so thank you yeah.